Project Administrator - Cape Town at HSRC

Minimum Requirements

• Relevant post-matric qualification with a minimum 5 years relevant experience.
• Experience in project administration and familiarity with the PFMA will be an advantage.
• Advanced computer proficiency, specifically in the MS Office suite and Outlook.
• Exceptional administrative skills with strong problem-solving abilities.
• Strong written and verbal communication in English.
• Demonstrated drive, initiative, flexibility, and ability to handle pressure.
• Strong interpersonal skills to work effectively with diverse stakeholders.
• Willingness to work after hours and travel when necessary.

Duties & Responsibilities

The incumbent will provide a range of project and office administration duties to support all relevant stakeholders. These include but are not limited to:

Project administration:

• Contribute to preparing formal documents, including memorandums, proposals, and other essential materials.
• Oversee the procurement of goods and services.
• Coordinate logistics for meetings, workshops, and conferences, including travel arrangements.
• Coordinate and participate in project meetings.
• Maintain a systematic and secure digital filing system.
• Promptly address and resolve administrative queries and complaints.

Financial administration: 

• Facilitate the processing and documentation of financial claims, creditor payments, and salaries.
• Work with the finance manager to develop budgets, track project spending, identify any issues, and make the relevant corrections as needed.

General Office administration:

• Monitor and co-coordinate the distribution of assets.
• Assist with on/off boarding of staff.
• Coordinate general office related meetings.
• Coordinate all stationery and refreshments in the office.