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Content+Cloud is one of the UK’s leading technology services, solutions and support providers, with a passion for helping ambitious organisations and their people to succeed. We believe in helping to create a world in which organisations grasp all that technology can offer, improving results and the experiences of their people. We work with a wide r...
Description
This role has overall responsibility for the provision of a broad range of Project Management Office support, to a variety of projects and programmes, supporting our clients within the Professional Services Directorate and some of the wider group directorates. This document indicates the primary roles and responsibilities for a Project Support Officer. The list is not exhaustive, and aspects can and will be added or removed as per the needs of the business. Motivation and appetite to learn will be key as training can be provided.
Job Responsibilities:
Process, Governance & Quality Management:
Providing documented processes and core governance for projects engagements across the group
Provide advice &/or assistance to Project Managers where Client demands require process
Flexibility
Ensuring adherence to ISO Certification & Processes
Compliance with Legal, Regulatory, Statutory and Contractual requirements
Customer & Delivery Team Satisfactions Surveys to include:
Managing client feedback requests
Obtaining Feedback from Delivery Teams on Engagements
Identifying lessons to be learned
NPS reporting
Documentation Template Updates to include:
Kimble Products & Template maintenance (governance of major versions)
Engagement template documentation (SoWs / Change Request / Contracts)
Process Communications
Ensuring the right communications channels are used for the right purposes
Point of contact for project team and engagement communications, managing and engaging
with a wide range of internal and external stakeholders
To provide timely response to all enquiries, from both internal and external clients relating to
engagements
Liaising with other internal teams to ensure smooth transition of projects
Engagement Delivery Support:
Transition of projects from Commercial to Delivery to include:
Order / Deal Pack Processing
Including following up on actions needed for completion of Change Requests
Transition of projects from Delivery to Managed Service to include:
Resource Augmentation / Managed Resource Augmentation project administration and resourcing, including financial management of the project
Assisting Project Managers with resourcing engagements
Supplier Delivery Management
Technical Team & Schedule Management to include:
Managing scheduling for non-PS bookings as required
Future resource demand forecasting
Ensuring demands can be met
Identifying when we have more work than resources can manage and escalating
Identifying where we have significant white space to be filled and escalating
Holiday / Planned Absence Request Approvals
Managing Non-Billable / Other Activity Codes
Team Skills Matrix and capability information capture (i.e. service delivery capability)
Financial & Performance Management:
Managing & Reporting against Targets to include:
Weekly & Month End Period Management
Checking that all timesheets have been entered and running the period close activities o Adding timesheet information on behalf of consultants (by exception only)
Approving timesheets on behalf of Project Managers (by exception only)
Analyse & Report on Team Utilisation
Revenue analysis and maximisation
Ensuring all white space is filled where possible
Forecast / delivery variance reporting
Requirements
Specific capabilities required:
Strong personal organisational skills
Excellent communication skills
Service oriented, adaptable, and resilient
Process driven, excellent attention to detail, quality, and control
Ability to work on own initiative
Good negotiation and relationship building skills
Ability to develop new skills and understand new technology as required
Knowledge Required:
Skilled in Microsoft Office 365 Suite
Knowledge of Kimble PSA tool an advantage but not essential
Benefits
Salary dependent on experience
Role based out of our Century City offices (currently working remotely)
40 hours per week (Monday – Friday between 8am and 6pm - based on UK hours)
20 days’ annual leave
Multiple HIIT, general fitness, yoga and meditation classes run virtually each week! (In addition to other wellness events and other social activities...)
Continual professional development plans
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