Project Co - Ordinator at The Aurum Institute

YOU WILL BE RESPONSIBLE FOR:

• Project Co-ordination
• Responsible for project co-ordination  through:
• Monitoring team performance
• Supervision and supporting of project teams assigned to the project.
• Support the teams to reach their recruitment targets
• Ensure that the daily program activities are co-ordinated for COVID19 vaccinations, door to door campaigns or community engagement
• Ensuring proper completion, documentation and reporting of the project work
• Assist and support the teams in planning for the weekly activities
• Responsible for the quality control of the project deliverables
• Assist in the project tools’ development and data monitoring on EpiCollect
• Ensuring that the project targets are met within expected timelines
• Ensuring compliance of the project teams to the project SOPs and guidelines
• Ensuring that sufficient stock levels for the project supplies is maintained
• Assisting the teams to procure the necessary equipment and supplies and to maintain adequate storage for the program equipment and supplies
• Project management
• Tracking and monitoring all the activities within the program.
• Assist in designing tracking databases, collating and analysing tracking data.
• Reporting on the program deliverables.
• Produce reports/graphs showing key performance indicators within the project such as:
  • Program preparation
  • Program deliverables
  • Quality reports tracking
• Identify potential problems and challenges within a project and suggesting corrective action
• Maintain contracts and communication with the sub-contracting companies
• You will be required to work flexi-time
   

General Administrative

• Maintain files for the program
• Compiling and submission of daily, weekly and monthly statistics
• Complete weekly status reports
• Adhere to data collection and recordkeeping
• Proper recordkeeping of stock received and distribution
• Preparing files for quality control
• Preparing the venues, equipment and other resources  for training and meetings
   

Liaise with External and Internal Customers

• Liaise with all Internal Customers and External Customers and Suppliers when necessary towards the achievement of organizational and departmental goals.
• Conduct meetings with the program teams
• Coordinating communication within the program and liaising between head office and the program implementation sites
• Where applicable, address concerns with the relevant health services staff
• Engage the communities with the assistance of the teams and other stakeholders
• Promote Health Education  in the community
• Human Capital Supervision

Ensure supervision of program teams through:

• Direct supervision of program tasks
• Performance management of individual program team members
• Facilitate training of the program teams as required
• Identify and address staff issues between the program teams
• Comply with all safety policies, practices and procedures according to prescribed procedures and legislation
• Report all unsafe activities to Senior Management/ Human Resources
• Adhere and maintain decision making authority as allocated to the position
• Participate in proactive team efforts to achieve departmental and company goals
• Provide leadership to others through example and sharing of knowledge/skill
• Ensure proper usage and maintenance of the program vehicle/s
   

Requirements
YOU MUST HAVE:

Qualification / Professional Membership

• Bachelor’s Degree / diploma in Nursing, Social Sciences, B.Pharm or Public health.
• Advantage: Diploma in Primary Health Care
• Experience in COVID-19 Vaccination Projects
• Certificate in project management is an advantage
• Certification in COVID19/EVDS is an advantage

 Work Experience

• Minimum of 5 years’ experience as a professional nurse or equivalent experience
• At least 2 years’ experience working in community
• At least 2 years’ experience in management of health programs
• Experience in working in the TB and HIV programs will be an advantage

  Other requirements

• Basic personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics etc.