Project Coordinator (EPMO) at Gauteng Growth and Development Agency

The successful incumbent will be reporting to the Group Executive: EPMO and will be expected to execute the following tasks:

Project Coordinator:

• Receive a request for project administration and analyse to determine the nature and extent of the administration required; or
• Identify the need for project administration in accordance with the project requirements
• Determine the necessary administration required
• Obtain the relevant information to compile the relevant administration
• Collate the information into the standard prescribed documentation formats
• Produce the necessary documentation in accordance with project plans, processes, and procedures
• Distribute the documentation to the relevant role players for further action
• Inform the relevant role players of actions required and follow-up to ensure completion/execution
• Coordinate and conduct follow-ups
• Give support to ensure that project terms of reference are adhered to.

Financial Leadership

• Participate in budget administration
• Work hand in hand with finance in the actioning of invoices, creating purchase requisitions, getting invoices from services [providers and send them for approval before being processed)

Stakeholder Relationship Management

• Scheduling and arranging meetings with the subsidiaries, external stakeholders and GGDA shareholders, including GDED.
• Liaise with various GGDA departments, subsidiaries, GDED shareholders and relevant business associates.

Good Corporate Governance & Compliance

• Give input in the development of project administrative plans
• Ensure that projects are administered to achieve project objectives
• Archive the documentation in accordance with documentation project management principles
• Administer projects in accordance with policies, procedures, and legal requirements
• Complete project administration within allocated time frames

Organizational Effectiveness

• Scheduling and managing of project meetings.
• Record keeping of meetings and resolutions.
• Subsequent follow through on meetings to provide / obtain information, reports and other documents that may be required.
• Take messages on behalf of the project team and evaluate the urgency of the call and take appropriate action
• Research info for the project team

MINIMUM QUALIFICATION AND COMPETENCY REQUIREMENTS:

• National Diploma or NQF Level 6 qualification in /Secretarial/ Administration
• Certificate in Project Management
• 3 years’ experience in Administration
• 1 year experience in Project Management Office administration
• Advanced Computer skills (MS Word/ Excel &PowerPoint)
• Basic knowledge of project management
• Understanding of relevant legislation, policies, and procedures
• Ability to make high-level business presentations and decisions.
• Knowledge of strategy