Project Coordinators - Limpopo - Waterberg District (Thabazimbi Municipality) at Soul City Institute

Job Purpose

The project coordinator will be responsible for supporting the Grant Implementation Manager to implement the GBVF response in SIOC-cdt beneficiaries' communities in Limpopo and Northern Cape aimed at combating Gender-Based Violence and Femicide (GBVF)

Key Responsibilities

Co-ordination of GBVF projects

• Effectively support the Grant Implementation manager in rolling out the project to combat GBVF in partnership with Work Avenue and other community-based organizations

Roll out the project to Rise Young Women’s Club programmes in the province which includes:

• The project coordinator will be responsible for coordination of meetings, training, liaison with CBOs, stakeholder engagements, collating of reports and project admin.
• Mobilisation and recruitment of Rise Clubs
• Provide capacity building and technical support to CBO to implement grant activities.
• Coordinate the preparation and monitoring of project plans.
• Co-ordinate incoming and outgoing communication with Rise Club members and/or Young Women’s Clubs and determine the appropriate follow up action required,
• Identify diverse community-based organisations to partner with for innovative campaign execution.
• Oversee Social mobilisers and other service providers/suppliers in the province in accordance with the terms and conditions of their relevant contracts.

Conduct community mapping and ongoing intelligence gathering for project risk and opportunities.

•  In consultation with the Grant Implementation Manager, develop and implement project plans for the training and fieldwork activities required to support Community Based Organisations and/or Rise Young Women’s Clubs in the province.
•  Facilitate trainings and dialogues for projects in the province and districts.
• Co-ordinate the logistical support required for the implementation of training, fieldwork and monitoring activities in the province.
• Develop and implement distribution plans for Rise Young Women’s Clubs programmes.
• Monitor the distribution of materials to Rise Young Women’s Clubs in the province.

Coordination of Provincial projects

• Represent SCI in provincial forums relating to SCI provincial work.
• Run community dialogues where appropriate.
• Train communities in the province where appropriate

Monitoring of training and fieldwork activities

• Work with the M&E unit in the development and implementation of a monitoring plan (including visits) for the province.
• Collect and collate data and reports from CBOs and Social Mobilisers.
• Prepare monthly reports on training, fieldwork, and monitoring activities in the province.
• Prepare and deliver presentations at relevant meetings and forums.
• Ensure that Social Mobilisers have the relevant data collection tools: attendance registers, dialogue and training reports and evaluation forms and other relevant tools which the M&E team will provide as and when required.
• Ensure that data collected is captured correctly and it meets the required M&E standards.
• Capture visual and audio footage of various activities.

Relationship Building and Management

• Maintain relationships with all relevant stakeholders at provincial and district levels.
• Develop, strengthen, and sustain strategic partnerships and alliances with key government departments and other stakeholders in the province that are critical for the success of the programme.
• Keep abreast of developmental changes in the province and gather intelligence to ensure the programme stays relevant to the provincial context and meets best practice standards.
• Attend meetings with government and other key stakeholders and give verbal and written feedback.
• In consultation with the Grant Implementation Manager prepare, deliver, and represent Soul City in various meetings and forums.
• Project Cycle Management
  • In consultation with the Grant Implementation Manager, develop and present programme presentations where required for both internal and external stakeholders.
  • Co-ordinate relevant workshops and generate workshop reports.
  • Prepare and submit monthly reports.
  • Administration and project planning.
  • Maintain and grow the youth programme’s sourcing opportunities to extend the brand with various stakeholders.
  • Provide the necessary administrative support and assistance for the implementation of the youth projects at provincial and district levels.

Financial Management

• Co-ordinate the receipt, checking and submission of invoices to the provincial manager in order to facilitate timeous payments.
• Assist with the procurement, and payment of service providers/suppliers.
• Comply with all financial policies and procedures (including procurement).
• Undertake spending with regard to value for money and ensure that service provider pricing is competitive.

Human Resources Management

• Participate in the recruitment of provincial fieldworkers and service providers.
• In consultation with the Grant Implementation Manager, identify own training and coaching requirements to achieve optimal performance.
• Represent the organization at provincial and district levels with a high level of professionalism, efficiency, and ethics.
• Comply with all HR policies and procedures.

Qualifications And Experience

• A 3 year diploma, a degree or an equivalent qualification in communication, education, health, public health, social science or social work.
• At least 3 years’ experience in the health and/or development sector.
• Experience in developing educational materials would be an added advantage.
• Experience and understanding of children sector issues is essential.

Competencies

• Knowledge of all legislation relevant to children’s issues i.e. the Child Protection Act, The Constitution of South Africa, etc.
• Knowledge of the edutainment development process would be an added advantage.
• Advanced proficiency in MS Office - including word, Excel, PowerPoint and Outlook.
• Excellent English verbal and written communication skills.
• Communication skills in other South African languages would be an added advantage.
• Strong planning and organisation skills.
• Meticulous and able to pay attention to detail.
• Able to interpret data and information in order to generate reports.
• Excellent report writing skills.
• Excellent interpersonal skills.
• Able to multi-task and prioritise.
• Self-motivated, a self-starter and able to work with limited supervision.
• Able to work under pressure and meet deadlines.
• Able to use own initiative and take ownership of his/her tasks.
• Good team player.
• Valid Driver License
• Own transport