Project Manager: ICT at Construction Education & Training Authority (CETA)

JOB PURPOSE AND PROFILE

• The ICT Project Manager is responsible for overseeing and guiding Information and Communications Technology (ICT) projects from initiation to completion, ensuring they are completed on time, within scope, and on budget. The role demands collaboration with cross-functional teams and stakeholders, ensuring the alignment of ICT projects with organizational goals.

 RESPONSIBILITIES:

Project Planning and Execution:

• Develop comprehensive project plans, defining scope, objectives, timelines, and resources required for successful project delivery.
• Coordinate with stakeholders to gather requirements and ensure alignment with project goals.
• Implement best practice project management methodologies to streamline processes and maximize efficiency.
• Ensure that all projects are delivered on-time, within scope, and within budget.

Team Management and Coordination:

• Lead and manage cross-functional teams of technology specialists, ensuring clear communication, collaboration, and accountability.
• Coordinate multiple individuals and domains to ensure seamless integration and alignment towards project objectives.
• Foster a collaborative and productive team environment, promoting knowledge sharing and continuous improvement.

Stakeholder Management:

• Identify project stakeholders and establish effective communication channels to manage their expectations.
• Engage stakeholders throughout the project lifecycle, providing regular updates, seeking feedback, and addressing concerns.
• Develop and maintain positive relationships with stakeholders to foster support and ensure project success.

Change Management:

• Develop and implement change management strategies to minimize resistance and ensure successful adoption of project deliverables.
• Communicate effectively with stakeholders to manage expectations and address concerns related to project changes.
• Facilitate training sessions and workshops to support organizational readiness for change.

Third-Party/Vendors Management:

• Identify and select third-party vendors or service providers as needed for project execution.
• Define clear roles, responsibilities, and deliverables for third-party vendors, ensuring alignment with project objectives.
• Monitor vendor performance and adherence to contractual agreements, escalating issues as necessary to ensure timely resolution.

 Risk Management and Issue Resolution:

• Identify potential risks and issues proactively, developing mitigation strategies to minimize impact on project delivery.
• Implement robust risk management practices, regularly assessing and addressing potential threats to project success.
• Facilitate timely resolution of issues, leveraging technical expertise and stakeholder collaboration to overcome challenges.

Project Monitoring and Reporting:

• Utilize the latest technology tools to provide clear visibility of project progress, issues, risks, and timelines.
• Implement project tracking mechanisms to monitor key performance indicators and ensure adherence to project milestones.
• Prepare regular status reports and presentations for stakeholders, providing transparent updates on project status and performance.

Quality Assurance and Compliance:

• Ensure adherence to quality standards and best practices throughout the project lifecycle.
• Conduct regular quality reviews and audits to verify compliance with project requirements and industry standards.
• Implement continuous improvement initiatives to enhance project delivery processes and outcomes.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Bachelor’s degree in computer science, Information Technology, or related field.
• Proven experience as a Project Manager leading digital or cloud migration projects.
• Strong understanding of information and communication technology principles, methodologies, and best practices.
• Excellent leadership and interpersonal skills, with the ability to effectively manage and motivate cross-functional teams.
• Proficiency in project management tools such as Jira, Asana, or Microsoft Project.
• Familiarity with Agile, Scrum, or other iterative project management methodologies.
• Exceptional communication skills, both verbal and written, with the ability to convey complex technical concepts to non-technical stakeholders.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
• PMP, PRINCE2, or other project management certifications are a plus.
• A minimum of 5 years of experience in project management, with a focus on ICT projects.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.