Project Procurement Manager at Hatch

About the job 

Hatch is currently seeking Procurement & Contracts Manager to join our team in the Greenstone  Hill Office, Johannesburg South Africa.

The Procurement & Contracts Manager is involved in a project from the proposal/study (FEL3) phase up to the project close-out and handover of the project execution phase. The major interfaces are with project management, engineering, project controls and construction management to ensure a cross functional implementation of materials management and contracts management processes.

The Procurement & Contracts Manager directs, controls and co-ordinates the procurement of engineering/ construction services, equipment and materials for the project obtaining optimum performances with regards to cost, technical requirements and quality to satisfy the project budget and schedule. The Procurement Manager is the custodian of the entire procurement cycle which includes logistics and materials management and contracts management at the home and/or site offices.

Key Responsibilities:

• Responsible for drafting/coordinating/compiling Materials Management and Contracts Management strategies and plans as well as the Procurement section of the Project Execution Plan (PEP)
• Responsible for implementing all procurement processes and procedures including forms and templates to be used on the project
• Responsible for the entire project procurement lifecycle from the procurement package definition stage to the closeout stage
• Provides supervision, training and assistance to all procurement team members across Contracting, Purchasing, Expediting, Vendor Quality Surveillance, Logistics and Site Materials Control disciplines; promotes and maintains a healthy and harmonious work environment
• Provides inputs for Project reporting as required
• Verifies and ensures integrity of the entire procurement lifecycle, validates that all activities are carried out in accordance with the relevant procedures, maintains sound business practices in an ethical manner
• Ensures compliance to and maintenance of the procurement filing system (electronic and hardcopy)

• Understands and manages the procurement and project strategies in order to provide the best outcomes in terms of scope, cost and time
• Interfaces with the client to ensure that objectives are achieved, potential problems are identified and preventive or corrective actions are taken
• Performs continuous self-audits to ensure compliance with guidelines and procedures
• Conducts regular interval meetings with team members to discuss status quo, identifies and resolves all issues within the team
• Acts as primary communication resource within the project regarding procurement issues
• Foresees potential problems, slippage or delays and pro-actively implements corrective measures to resolve the issues or mitigates the impact thereof
• Provides reporting and updates to the client, the Project Manager and the Procurement Hub Lead on a regular basis
• Plans, controls and monitors procurement activities in accordance with the approved project schedule
• Ensures functional direction on all procurement issues, including site construction contract issues, during contract administration and closeout
• Performs resource planning, which includes man-hour allocation and management
• Ensures efficient and correct usage of Procurement Management Systems and Document Management Systems
• Where required, performs site visits to oversee the procurement/commercial activities or resolve issues arising on the project; maintains a presence both on site and in home/execution office. Essential Qualifications and Experience:

• Extensive experience on an EPCM project environment with capital projects, specifically in a management role
• Related training in Contracts/Legal as well as general project and management related training
• Experience with drafting of commercial terms and conditions and an understanding of accompanying legal implications
• Proficient negotiation skills
• Excellent understanding of procurement processes which include both materials and contracts management and corporate governance principles.
• Knowledge and understanding of quality systems, environmental, health and safety regulations, expediting techniques and Incoterms applications
• Experience and understanding of contracting and purchasing strategies
• Project management knowledge with proven managerial skills
• Experience in dispute resolution techniques and their applications
• Prior experience in the administration of construction/service contracts and major equipment purchase orders
• Experience in using, developing and implementing procurement reporting tools.

Preferred:

• An appropriate tertiary qualification will be highly regarded
• EPCM experience on major projects

• Experience in African countries will be an advantage
• Mining and metals experience
• Highly motivated to deliver major projects