Project Support Coordinator at Hatch

Project Support Coordinator

Responsibilities

• Coordination of meetings (venue, logistics, refreshments) on request
• Minute taking (typing and distribution of meeting minutes
• Executing and coordination of travel arrangement
• Managing of the Office filing Structure
• Provide overall office support (facilities / finance/ general administration as required )
• Ensuring all relevant documentation is filed in hard copy and electronic copy
• Maintaining the folder structure on the electronic filing system
• Managing the diary of the Director ( other Senior Managers)
• Assisting with day to day activities required by the office ( general administrative duties )
• Management of Specifications / Procedures
• Ensure all documentation is routed through the correct Document Management process
• Assisting with the formatting / layout of Reports
• Presentation layout and design, including PowerPoint slide generation
• Ensuring all outgoing documentation are in the correct format
• Liaison with clients and all service providers and Hatch employees in various locations
• Assisting with the drafting of letters, memo’s, reports, etc
• Coordination of the expense claims of the Team
• Assisting with the Document Management process
• Receptionist duties ( receiving visitors / access cards etc)
• Answering of office telephones etc
• Assist with Document Control duties

 

Essential Requirements

• 5 – 8 years experience in a related environment
• Diploma or Degree ( preferable)
• Good interaction with client
• Good written and verbal communication skills
• Attention to detail
• Good problem solving / Conflict management skills
• Good organizational skills
• Ability to stay calm under pressure
• Self starter
• Able to work independently