Property Accounts Administrator at Inospace

About the job

• The purpose of the Property Accounts Administrator is to maintain a steady collection and reduce the age analysis of clients

KEY RESPONSIBLIITIES

Debtors

• Printing and distribution of all rental invoices
• Perform reconciliation of recoverable property expenses to invoicing before invoicing finalised (Pre-Billing)
• Maintenance of Tenant Age Analysis per property.
• Distribution of Age Analysis and other property performance reports to the Centre Manager and the Portfolio Manager.
• Capturing of all receipts
• Reconciliation of monthly bank charges and interest calculations
• Processing/Importing of meter reading data files to tenant/owner statements
• Maintenance of tenant/owner information on MDA
• Processing of monthly debit orders
• Attend to adjustment queries during trial balance review process
• Support of Centre Manager during a client query with analysis as needed

Creditors

• Reconciliation of all creditors accounts
• Payments of creditors and other weekly property expense
• Processing of all property expenses (Incl Municipal Bills)
• Processing of all payments on MDA
• Submission of payments and remittance advises to creditors

Cashbook

• Bank Reconciliation
• Month end closing of property on MDA

General

• Loading of new leases
• Loading of new buildings with complete and accurate building data (Incl GLA)
• Perform quarterly lease audits (Checking all lease details loaded to signed leases)
• Capturing of approved property budgets
• Maintain property records of incomes and expenses (filing)
• Obtain in depth understanding of the client’s leases & ensure income billed and expenses posted are as per the terms of the lease

QUALIFICATIONS AND SKILLS

• Must have worked in the same or similar position and industry before
• MDA Experience is essential
• Hard working ethic combined with passion and someone who loves what they do.
• Good written communication skills
• Excellent verbal communication skills and telephone etiquette
• Good working knowledge of information technology, including M-Word, Excel, email and internet
• Can work under pressure
• Good people skills