Proposals Officer at Proconics

Purpose

• Work closely with management in all aspects of Proposals to ensure successful submission of estimates and quotations whilst maintaining high standards. Assist with overall proposal development, from bid decision to post-submittal requirements, integration of the offering and proposal planning, transitioning to proposal development, ensuring timely proposal delivery, compliance, and responsiveness.

Requirements

• Ensures RFQ documentation is received and that the gatekeeping of quoting (minimum qualifications, BBBEE, CIDB, etc.) has been evaluated. 
• Responsible for compilation of quotation documents and returnable schedule. 
• Responsible to ensure "on-time" submission of tender 
• Ensure management system compliance daily. 
• Ensure all relevant stakeholders to the bid have access to the documentation. 
• Ensure proposal compliance and responsiveness, bid strategy deployment, and the quality of proposal deliverables. 
• Act as point of contact for prospects in Johannesburg and interact with various client portals (e.g., Ariba, Coupa).
• Identify commercial, technical, logistical, and vendor risks. 
• Maintain high standard submission accuracy, and input and ensure tender deadlines and that timeframes are adhered to. 
• Maintain technical knowledge by attending educational workshops, reviewing technical publications 
• Assist to improve the organization’s proposal process from pre-proposal planning through proposal delivery and support of post-submittal deliverables 
• Work closely with other disciplines, project managers, and senior managers with the intention to support and achieve the goals of the company.

Qualifications/Experience

• NQF 6 - Diploma, Higher certificate. 
• Knowledge of PFMA Network within clients of interest. 
• Quantity Surveying/Estimating experience is advantageous. 
• Minimum 3 years' experience compiling tenders for SoE and/or the private sector. 
• Proficient in the use of MS Office (excel, word) and PDF software (Foxit/Adobe). 
• Knowledge of various types of contracts to ensure commercial/legal compliance with quotation submissions. NEC3 and familiarity with purchase orders are a must. 
• Commercial and/or Project Management experience advantageous. 
• Petrochemical and/or SOE environment experience advantageous.

Personal attributes

• Proficient at multi-tasking and attention to detail with high levels of accuracy. 
• Able to work in a high-pressure environment. 
• Prioritize tenders on very short notice 
• Flexible, adaptable, and energetic. Able to work reasonable extended hours 
• Good systems understanding and implementation thereof 
• Excellent communication (verbal and written) 
• Planning, organization, problem-solving, and strong interpersonal skills 
• Advanced time management skills 
• Manage and assist with multiple tenders and produce quality deliverables against tight deadlines 
• Ability to interact and work on different levels; be a team player 
• Possesses cross-cultural awareness and is able to adapt appropriately 
• Comfortable working in a matrix environment reporting to multiple managers and teams on tenders 
• Able to make a convincing argument and guide customer’s decision making 
• Ability to work across disciplines, excellent communication skills, and the ability to work well with others. 
• Self-starter, who takes ownership of problems