Purchasing and Asset Management Coordinator at Tracker Connect (Pty) Ltd

Job description

• Responsible for the purchasing of all IT Equipment for Tracker Connect
• Ensure that Tracker procurement policies and procedures are adhered to.
• Gathering of supplier documentation for procurement to register the supplier
• Maintain detailed records of all purchasing requests.
• Ensure that all purchasing requests are authorised by the relevant business unit budget owner.
• Maintain relationships with preferred suppliers.
• Sourcing of quotations as per the Tracker procurement policy and creation of PO’s.
• Ensure supplier do submit invoices and payments are done on time to avoid service disruption for non-payment.
• Assist finance with reconciling of Technology supplier accounts as required.
• Review department cost centre financials for accuracy and report or address mis postings.
• Ensure that all equipment to be returned from users is captured on asset management tool.
• Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.
• Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.
• Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.
• Maintain a library of Tracker owned and licensed software.
• Maintain and manage a process for issuing and returning software to and from the Tracker software library.
• Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.
• Take part in the departmental monthly budget review with Finance.
• Work with department PA’s and regions to execute on Technology consumable requests from the business.
• Manage the asset disposal process in line with Tracker asset disposal policies and procedures.
• Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.
• Manage the department asset register and notify finance of changes as required.
• Manage the issuing of equipment to department staff and ensuring that issued equipment is returned on employment termination.
• Manage the Fire sale of old IT equipment and update the asset management tool accordingly.
• Keep the asset management data updated with accurate assets details including the purchase price.

Minimum requirements

• Senior Certificate (Matric Certificate or similar qualification).
• Financial diploma/Assets Management or logistics certificate or relevant qualification
• Minimum 2 years' experience working in a financial (procurement / creditors) environment.
• Computer Literate (Ms Office and Outlook).
• Fixed Assets management and Inventory management experience an advantage.
• Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules an advantage.
• Experience in designing and implementing processes an advantage.
• Customer Service Orientation
• Logical Thinking and Judgment Ability
• Relationship Building Skills
• Good Communication Skills