Purchasing Manager - The Cape Town Edition (Pre-Opening) at Marriott International

JOB SUMMARY

• Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.

CANDIDATE PROFILE 

Education and Experience 

•  4-year bachelor's degree in Finance and Accounting or related major; or a minimum of 2 years’ experience in Purchasing or a related field.

CORE WORK ACTIVITIES 

Assists in Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

•  Supports generating and providing accurate and timely results in the form of reports, presentations, etc.
•  Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
•  Supports sanitation compliance.
•  Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
•  Orders all food and beverage based on business needs.
•  Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
•  Maintains sanitation and safety standards as specified in the brand guidelines.
•  Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
•  Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
•  Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
•  Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
•  Uses existing computer programs to perform daily and period end food and beverage costs.
•  Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
•  Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
•  Supports period end inventory according to Food and Beverage and Accounting standard operation procedures.
•  Calculates figures for food and beverage inventory.
•  Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
•  Receives and inspects deliveries.
•  Maintains an accurate controllable log and beverage perpetual.
•  Supports accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

•  Demonstrates knowledge of job-relevant issues, products, systems, and processes.
•  Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
•  Keeps up-to-date technically and applies new knowledge to your job.

Assists in Maintaining Finance and Accounting Goals

•  Submits reports in a timely manner, ensuring delivery deadlines.
•  Assists in ensuring profits and losses are documented accurately.
•  Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
•  Develops specific goals and plans to prioritize, organize, and accomplish your work.
•  Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities 

•  Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
•  Interacts with kitchen staff, vendors and Executive Chef.
•  Uses existing computer programs effectively to post invoices, update items and costs.
•  Attends and participates in all pertinent meetings.