Quality Food Safety Systems Manager at Lactalis South Africa

Job Description    
The purpose of the role is to oversee the distribution and planning functions with a specific focus on the following:

• Effectively and efficiently manage the entire documentation system on the Quality folder on the Intranet, for all sites in SA. This will include QMS, SQMS, Supplier quality Management process document loading, finished product specifications and other related documentation, as well as Lactalis procedures and methodology aligned with Lactalis procedures. This KPI is to ensure we are current and up to date on all documentation, and flagging updates due.
• Involved in projects for implementation of new systems
• Excellent Management and Administration of Monthly reports to Corporate teams and well as liaison for the plant reports every week and month.
• Integration of the cross functional business planning with the total Head office Quality and Plant Quality teams to ensure alignment of visits.
• When requested, do the travel arrangements of the Quality team.
• Conduct internal food safety and PRP audits to prepare plants for external and 3rd party audits.

Required Skills    

• Tertiary Qualification (BSc) in Quality or related field
• 5-7 years FMCG (food manufacturing) experience
• 3 years’ Auditing experience with FSSC 22000
• Experience in auditing Suppliers and Knowledge of a Supplier system
• Knowledge in Supplier Management
• Strong people management experience through building a positive and motivated staff compliment
• Computer literacy on Microsoft Office packages is essential
• Strong report writing skills

Duties & Responsibilities    

• Systems: Documentation
•  Effectively and efficiently manage the entire documentation system on the Quality folder on the Intranet, for all sites in SA and Africa, Ensure that a record is kept of all loaded documents and flag to the owner of the documents that and update is required at least annually.
• Support QMS- Ensure that the correct specifications are loaded for the QMS system, by checking updated NPD flagging changes to IT and the plant.
• Custodian of loading NPD and other related R&D documentation onto the system and flagging it to the cross functional team by email.
• Lactalis procedures and methodology aligned with Lactalis procedures. This KPI is to ensure we are current and up to date on all documentation, and flagging updates due.
• Project manage the mapping of systems to be implemented as part of QMS, Zendesk and SAP.
• SQMS: Documentation and Auditing
• Drive SQMS document loading, ensure that all documentation is loaded timeously and that a flag is sent to the team requesting any updated documents from the supplier.
• Monitoring and management of SQMS documentation with a report monthly to your line manager of new additions on the system. 
• Delivering support to the SQMS system.  This includes being part of the auditing schedule for external suppliers.  At least 4 audits to be completed annually.
• Monthly reports: Corporate and Plant Reports
• Excellent Management and Administration of Monthly reports to Corporate teams. Ensure that all reports are sent on time and completed accurately, flagging any non-conformances, prior to sending, to your line manager for approval.
• Be the liaison for the plant reports every week and month, ensuring that all reports are received and reported via a book format to your line manger by the 7th of each month.
• All new files, or changes, need to be communicated to all the plants timeously.
• Internal Audits
• Assist in the auditing (food safety and PRP) of all plants
• Ensure success in all South Africa audits
• Assist and support all 3rd party audits (KFC, Woolworths etc)