Quantity Surveyor Ref: HDAQS01 at Housing Development Agency (HDA)

Main Purpose:

• To develop, manage and implement systems and procedures to ensure the effective and efficient management of projects contracts, implementation plans, on-going cost analysis and risk analysis valuations, budgets and overall operations, as well as carrying out feasibility studies on projects.
• The Quantity Surveyor will provide a comprehensive cost controls services support all infrastructure projects for Housing Development Agency.
• Supporting the development of an integrated control base and for monthly reporting of cost performance against integrated control base.
• Prepare project estimate, and necessary checks before appointment of service providers.

 Key Performance Areas:

Quantity Surveying

• Preparation of contracts, including details regarding quantities of required materials.
• On-going cost analysis of maintenance and repair work.
• Feasibility studies of client projects.
• Analysing completed work and arranging payment to service providers.
• Site visits, assessments and projections for future work.
• The ideal candidate would be responsible for the cost of any building project - from initial estimates, right through to the final acquisition of materials, seeking funding sources and submitting bids.
• Prepare plans, contracts, budgets, bills of quantities and other documentation.
• Perform risk analysis evaluations.
• Cost control.
• Writing reports.
• Preparing and submitting final accounts.
• Providing advice and forecasts about costs.
• Prepare tender and contract documents.
• Undertake cost analysis for repair and maintenance work.
• Advise on procurement strategy.
• Enable clients to initiate construction projects.
• Advise on maintenance costs of specific buildings.

Budgeting and Financial Reporting

• Prepare draft unit budgets for review and confirmation by Head of Department: S&PPC.
• Monitor expenditure against budget and implement corrective action as required.
• Implement budget processes within Department to ensure compliance, tracking and reporting.
• Manage budget exception process.
• Implement budget corrective action.
• Financial Management
• Collect and collate financial information for the unit or its clients.
• Prepare draft financial reports for review and confirmation.
• Track and allocate costs to defined cost centres and codes.
• Review allocations and ensuring accurate financial reporting.
• Manage all financial reporting obligations as required.
• Manage monthly reporting of actuals against budgets pertaining to projects.
• Manage monthly reporting of cashflows pertaining to projects.
• Develop a monthly tracking and reconciling system for projects’ capital and operational expenditure.
• Develop a system to facilitate the reconciliations of finance/budgets.
• Maintain projects’ information (contracts, invoices, amendments, etc.) to support business unit.

Governance and Administration

• Manage good governance and compliance with audit, as well, as legislative requirements.
• Liaise with internal and external auditors.
• Manage the overall unit finances to ensure they are run effectively, and that accurate financial information is provided.

Contract Management

• Review compliance requirements in contracts signed between HDA and different organizations.
• Identify compliance requirements.
• Develop compliance tracking system.
• Ensure that contractual compliance requirements are met.
• Develop required reports and documentation to facilitate the meeting of contract requirements.

Operational Implementation Planning

• Develop draft implementation financial plans to ensure that the required contribution from the business unit is met.
• Develop tracking systems and mechanisms to ensure performance against implementation plans is met.
• Liaise with projects and contribute to integrated performance reports.
• Assist with identifying areas requiring improved performance.
• Identify potential corrective action to be taken.

Strategic Reporting

• Collect and collate unit and project reports against required performance.
• Draft S&PPC inputs into Quarterly reports and ensure reporting is done timeously.
• Submit supporting information as required.

Procurement

• Manage departmental procurement to ensure compliance with the SCM policy.
• Draft required TOR’s procurement reports and motivations as necessary.
• Ensure payment of expenses related to department through following procurement procedure.
• Manage and coordinate all procurement documentation.
• Prepare tender and contract documents.
• Perform risk, value management and cost control.
• Advise on procurement strategy and be prepared to undertake a role in BEC/BAC committees.

Administrative Support

• Liaise with relevant stakeholders.
• Research and prepare required documentation as necessary.
• Prepare relevant reports as required.
• Develop and implement appropriate administrative systems to facilitate improving overall Department efficiency. 

Qualifications & Experience

• A graduate degree/B-Tech in Quantity Surveying.
• Eligible for registration as a Certified Cost Professional.
• Mandatory extensive experience working as a cost controller in engineering and building projects.
• Registered as a PrQS for registration.
• Ms Project/Primavera P6 skills/CCS.
• A minimum of 5 years’ relevant experience in Q.S. and Project Finance.
• Must have 12 – 15 years working on multitude construction projects.
• The applicant must be able to demonstrate the necessary competencies through previous experience.
• Must be proficient in Advanced Excel, be meticulous, accurate, methodical and systematic.
• Willingness to travel extensively.