Quantity Surveyor Ref: HDAQS01 at Housing Development Agency (HDA)

Key Performance Areas: 

Quantity Surveying

• Preparation of contracts, including details regarding quantities of required materials. 
• On-going cost analysis of maintenance and repair work. 
• Feasibility studies of client projects. 
• Analysing completed work and arranging payment to service providers. 
• Site visits, assessments and projections for future work. 
• The ideal candidate would be responsible for the cost of any building project - from initial estimates, right through to the final acquisition of materials, seeking funding sources and submitting bids. 
• Prepare plans, contracts, budgets, bills of quantities and other documentation. 
• Perform risk analysis evaluations. 
• Cost control. 
• Writing reports. 
• Preparing and submitting final accounts. 
• Providing advice and forecasts about costs. 
• Prepare tender and contract documents. 
• Undertake cost analysis for repair and maintenance work. 
• Advise on procurement strategy. 
• Enable clients to initiate construction projects. 
• Advise on maintenance costs of specific buildings. 

Budgeting and Financial Reporting 

• Prepare draft unit budgets for review and confirmation by Head of Department: S&PPC. 
• Monitor expenditure against budget and implement corrective action as required. 
• Implement budget processes within Department to ensure compliance, tracking and reporting. 
• Manage budget exception process. 
• Implement budget corrective action. 

Financial Management 

• Collect and collate financial information for the unit or its clients. 
• Prepare draft financial reports for review and confirmation. 
• Track and allocate costs to defined cost centres and codes. 
• Review allocations and ensuring accurate financial reporting. 
• Manage all financial reporting obligations as required. 
• Manage monthly reporting of actuals against budgets pertaining to projects. 
• Manage monthly reporting of cashflows pertaining to projects. 
• Develop a monthly tracking and reconciling system for projects’ capital and operational expenditure. 
• Develop a system to facilitate the reconciliations of finance/budgets. 
• Maintain projects’ information (contracts, invoices, amendments, etc.) to support business unit.  

Governance and Administration 

• Manage good governance and compliance with audit, as well, as legislative requirements. 
• Liaise with internal and external auditors. 
• Manage the overall unit finances to ensure they are run effectively, and that accurate financial information is provided.  

Contract Management 

• Review compliance requirements in contracts signed between HDA and different organizations. 
• Identify compliance requirements. 
• Develop compliance tracking system. 
• Ensure that contractual compliance requirements are met. 
• Develop required reports and documentation to facilitate the meeting of contract requirements. 

Operational Implementation Planning 

• Develop draft implementation financial plans to ensure that the required contribution from the business unit is met. 
• Develop tracking systems and mechanisms to ensure performance against implementation plans is met. 
• Liaise with projects and contribute to integrated performance reports. 
• Assist with identifying areas requiring improved performance. 
• Identify potential corrective action to be taken. 

Strategic Reporting

• Collect and collate unit and project reports against required performance. 
• Draft S&PPC inputs into Quarterly reports and ensure reporting is done timeously.
• Submit supporting information as required. 

Procurement

• Manage departmental procurement to ensure compliance with the SCM policy. 
• Draft required TOR’s procurement reports and motivations as necessary.
• Ensure payment of expenses related to department through following procurement procedure. 
• Manage and coordinate all procurement documentation. 
• Prepare tender and contract documents. 
• Perform risk, value management and cost control. 
• Advise on procurement strategy and be prepared to undertake a role in BEC/BAC committees. 
• Administrative Support 
• Liaise with relevant stakeholders. 
• Research and prepare required documentation as necessary. 
• Prepare relevant reports as required. 
• Develop and implement appropriate administrative systems to facilitate improving overall Department efficiency. 

Qualifications & Experience

• A graduate degree/B-Tech in Quantity Surveying. 
• Eligible for registration as a Certified Cost Professional. 
• Mandatory extensive experience working as a cost controller in engineering and built environment. 
• Registered as a PrQS for registration as an added advantage. 
• Ms Project/Primavera P6 skills/CCS. 
• A minimum of 5 years' relevant experience in Q.S. and Project Finance. 
• Must have 12 – 15 years working on multitude construction projects. 
• The applicant must be able to demonstrate the necessary competencies through previous experience. 
• Must be proficient in Advanced Excel, be meticulous, accurate, methodical and systematic.
• Willingness to travel extensively.