Readvertisement: Company Secretary at Roads Agency Limpopo SOC (RAL)

POSITION DESCRIPTION: MAIN OUTPUTS AND RESPONSIBILITIES

• PROVIDE ADMINISTRATIVE SUPPORT TO THE BOARD: Conduct Board/Board Committee induction and training to ensure Board / Board Committee members have a common understanding of RAL's mandate, strategy and operations.
• Oversee the drafting of Board and Board Committee meeting schedules and workplans. Oversee the drafting of all Board and Board Committee documents in ensuring that meeting attendees and relevant members are provided with electronic and/or physical copies of appropriate documentation.
• ENSURE BOARD /BOARD COMMITTEES COMPLIANCE WITH APPLICABLE LEGISLATIVE, STATUTORY, GOVERNANCE AND REGULATORY

REQUIREMENTS:

• Play proactive advisory role by providing timely legal, legislative, statutory, regulatory and governance advice to the Board and Board Committees. Ensure legal, legislative, statutory, regulatory, governance and policy compliance with regards to Board and Board Committee matters - and taking action to avoid non-compliance and/or adverse audit findings.
• OVERSIGHT OF THE BOARD, BOARD COMMITTEES AND STAKEHOLDER RELATIONS INCLUDING THE SHAREHOLDER: Ensure the timely and effective coordination and convening of all statutory and strategic meetings, including Board and Committee meetings, Annual General Meetings (AGMS), meetings with the Member of the Executive Council (MEC) for the Limpopo Department of Public Works, Roads and Infrastructure, and any other meetings as required or requested by relevant stakeholders.
• Be accountable for the arrangement and organisation of meetings involving the Board and Board Committees. Oversee all necessary activities to ensure approvals from the MEC for LDPWRI are obtained seamlessly. Oversee good stakeholder relationships between the Board and Board Committees with relevant stakeholders.
• ADVISORY SERVICES TO THE BOARD: Provide advisory services to the Board on corporate governance and on applicable statutes, legislation, regulations, policies and procedures. Provide the Board and Board Committees with corporate governance views and trends, both locally and globally, to empower the Board and Board Committees to foster optimal corporate governance.
• TEAM, BUDGET AND RISK MANAGEMENT: Manage the capacitation and structuring of the Company Secretary function to fulfil the Company Secretary's mandate, ensuring adequate succession planning and adherence to the applicable requirements under the Employment Equity Act.
• Oversee a work environment in which the team is positive and content. Necessary mentorship and oversight to enable the team to learn and grow, to produce quality work and meet deadlines. Manage the function's finances and risks, providing sound budget management and aiming for accuracy, completeness and zero audit findings.

POSITION REQUIREMENTS

• FORMAL EDUCATION: LLB Degree (or equivalent university legal qualification) Admission as an Attorney Company Secretary Qualification is compulsory Certificate of good standing with the Legal Practice Council is a must. Registration with the Institute of Company Secretaries of Southern Africa (ICSA)/Chartered Governance Institute of Southern Africa (CIGSA) will be an added advantage.
• EXPERIENCE: Minimum of 8 years of experience in a legal, governance and compliance position which 5 years' must be managerial experience.

COMPETENCIES: 

• King IV-A deep knowledge of King IV, being able to apply this to ensuring good governance principles and practice at RAL
• Governance-related legislation - Knowledge and understanding of the governance-related legislation including the RAL Act, PFMA, Companies Act etc. and an understanding of the implications on RAL's governance and compliance requirements
• General business proficiency-General knowledge of business administration, corporate finance and an overall knowledge of the mandate and functioning of RAL
• Microsoft Office- Proficiency in using the Microsoft Office suite of applications.
• SKILLS:  Drives innovation - Demonstrates foresight and an ability to understand trends in order to shape best practice of the Company Secretary function Communication - Demonstrates excellent verbal and written communication skills, presentation and negotiation

Skills

• Leadership - Ability to lead by example, employ strong business acumen, solid judgment, and integrity Judgment Must be calm and balanced in outlook with the ability to exhibit sound judgment and problem-solving skills, as well as the ability to prioritise and manage multiple work activities and meet deadlines Relationship-building - The ability to manage interpersonal relations at Board and Management level, as well as with subordinates
• Attention to detail - Able to show thoroughness in accomplishing tasks and reviewing tasks completed, with the ability to identify minute details and errors
• Governance - Possesses experience and expertise in setting up procedures and systems to ensure adherence to governance and compliance requirements.
• Negotiation Skills - Demonstrates ability to manage relationships with senior stakeholders, both internal and external, and navigate complex environments and scenarios to attain optimal outcomes and decisions.

ATTRIBUTES:

• Proactive - Taking action that is forward looking by anticipating the outcomes of scenarios, not only reacting as and when issues arise.
• Innovative - Introducing new and original ideas to solve problems and suggest new ways of working and engaging with stakeholders to achieve the desired outcome. Methodical - Must be methodical, organized, to work with accuracy and with attention to detail 
• Resilience - The ability to process both negative and positive information and situations without adversely affecting performance. APPOINTMENT: The successful candidate will be appointed on a permanent basis, with remuneration and benefits commensurate with experience and in accordance with RAL's policies and guidelines.