Receiving Admin Clerk at Clicks Group

Introduction

To compare and check invoices and purchase orders against confirmed quantities to ensure accurate accounting of all stock received and also accurate control over all discrepancies to avoid incorrect payment of suppliers.

Job description

• To cross refer all invoices to PO’s to ensure correct delivery and correct sorting of different orders to avoid duplication of activities caused by multiple PO’s.
• To match the GRS with the PO and invoice to ensure completeness of all PO’s checked for the day.
• To investigate, double-check and analyse all stock discrepancies to ensure a proper first check was performed by the receiving checker in order to have sign off on the GRS by the supplier representative.
• To ensure all PO’s are closed on the Warehouse Management System (SCM & JDA) for the current day to allow merchandise to place orders for the next delivery.
• To finalise all documents for each supplier and hand over to admin via the control document to ensure accounts payable can complete correct and timeous payment of suppliers.
• To supervise and liaise with supplier representatives to ensure correct handling and stacking of stock and adherence to Clicks policy as well as the Health and Safety requirements.      
• To follow-up with suppliers and/or 3PL’s when problems occur that could impact on the turnaround times of the delivery to avoid later/knock on bottlenecks in the DC operation.
• To liaise inter-departmentally to ensure that adequate resources (machines, dirt cages, pallets, etc.) are provided to receiving to complete the day’s work.
• To report any pack size changes, new lines, barcode issues, status or deleted PO’s to the relevant stakeholders and ensure timely resolution.

Minimum requirements

• Matric (Grade 12)
• Essential: 1 year Administration experience
• Essential: 1 year within a distribution/logistics
• Desirable: Customer relations/suppliers
• Desirable: Experience on a warehouse management system