Receiving Clerk - Receiving Depot (Internal / External) Hay 12 at NECSA

KEY PERFORMANCE AREAS

Receiving goods from suppliers

• Receive and verify all deliveries from suppliers against invoices and delivery notes.
• Accurately capture receipts into the system and generate Good Receiving Vouchers (GRVs).
• Sort and place shipments in correct storage locations.
• Ensure same-day receipt and onward delivery of goods to internal/external clients.
• Report any discrepancies in quantity or quality to the Supervisor.
• Endorse all documentation where discrepancies occur.
• Maintain smooth workflow and proper distribution of goods.

 Relationship management

• Process returns to suppliers according to company Standard Operating Procedures (SOPs).
• Communicate with internal departments regarding delivery timelines and discrepancies.
• Resolve queries related to incorrect goods, pricing variances, and order amendments.
• Contact suppliers regarding delivery issues, damaged goods, or incorrect shipments.
• Handle returns of unordered or unsatisfactory goods and issue accurate credit notes.
• Manage the process for replacement of defective or incorrect items.

 Administration and Filling

• Maintain organized and accurate records for all Purchase Orders and Goods Return Notes.
• Sort and file delivery notes and invoices by relevant Necsa group entities.
• Generate and submit reports from the system as required.
• Ensure the receiving area is clean, organized, and in compliance with policies.
• Allocate goods to correct stocking locations and keep aisles clear.
• Execute ad-hoc tasks and projects as assigned by management.

 SHEQ Management

• Conduct regular Behaviour-Based Safety (BBS) observations to prevent workplace incidents.
• Follow warehouse best practices for material handling and storage.
• Ensure all PPE is worn and safety procedures are followed.
• Regularly clean and maintain the receiving area to eliminate hazards.
• Adjust storage layouts as necessary for safe and efficient operations.

QUALIFICATIONS AND EXPERIENCE:

• National Diploma in Logistics, Supply Chain Management, Warehouse Management, or Business Administration
• Additional Short courses in Inventory Control, Procurement, or Materials Handling (advantageous)
• Valid Driver’s License (code 8/10)
• Computer Literacy – especially in: Microsoft Office (Excel, Word, Outlook)
• Exposure in Warehouse and Storeroom Operations (advantageous)
• 1 – 2 years’ experience working in an industrial environment, with an understanding of operational and safety protocols.
• Solid background in general storeroom and warehouse functions, including inventory control, stock movement, and order fulfilment.
• SCM / Accounting Systems and Software exposure

 Closing date:

22 April 2026