Receptionist/Admin at Talented Recruitment Specialists

• A well-established company in Springfield, Durban is seeking a reliable and organised Receptionist/Admin to provide essential front-desk and administrative support.
• This role plays a key part in ensuring smooth daily operations, effective communication, and maintaining strong relationships with clients and suppliers.

Duties and Responsibilities: 

• Answering and routing phone calls
• Taking down messages & forwarding to relevant person
• Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
• Mailing of documents/samples to clients
• Receiving packages/samples for staff
• Provide administrative support to all team members as necessary
• Handling office correspondence
• Maintaining office supplies(stationery/paper/toners/groceries)
• Maintaining reception area
• Performing various other clerical tasks (transcribing & filing)
• Time keeping for staff members
• Assisting with booking in vehicles for services/repairs
• Book medicals for staff & subby`s
• Arranging courier to CPT & JHB
• Capture stock for the monthly stock take
• Assist with ordering uniforms for admin & factory staff
• Receive invoices & capturing on Sage
• Ensure invoices are matched against requisitions, purchase orders
• Ensure requisitions, purchase orders and invoices are properly authorized
• Ensure the correct GL account & vendor account is utilised when processing invoices
• Ensure that the correct VAT is applied to invoices.
• Timeous follow up on all queries.
• File all invoices to send to accounts for payment
• Ensure invoices are accurately captured on Sage daily.
• Receive and check all payment requisitions
• Deal with queries from creditors and staff regarding payments.
• Every fortnight payments to subcontractors.