Receptionist / Administrator at Boardroom Appointments

Minimum requirements:

• Matric Grade 12 (min requirement)
• Reception / Front Desk experience (min 2 years)
• Strong administrative background
• Computer Literate (min requirement MS Office packages)
• Travel booking experience

Responsibilities:

• Welcome visitors by greeting them, in person or on the telephone; answering and/or referring inquiries
• Direct visitors by maintaining employee and department directories
• Coordinate mail flow in and out of office
• Schedule of appointments
• Email messages
• Collect and distributing parcels and other mail
• Maintain safe and clean reception area by complying with procedures, rules, and regulations
• Ensure housekeepers are maintaining all office/visitor accesses bathrooms and kitchens by means of checklists
• Serve refreshments to visitors
• Order stationary, business cards etc.
• Switchboard Responsibilities
• Answer phones and operate switchboard
• Route calls to specific/correct people/departments
• Answer inquiries about company / refer relevant inquiries
• Maintain internal and external telephone lists
• Handle phone calls from staff calling in sick
• Hand out employee applications
• Administrative Responsibilities
• Maintain housekeeping schedules and rosters
• Schedule meetings and conference rooms (maintain training room and boardroom schedules)
• Send emails and faxes as and when required by various departments
• Maintain office notice boards as directed by HR
• Perform basic filing, and data capturing duties
• Coordinate office activities
• Stock take of stationary and pre-printed stationary monthly.
• Issuing of pre-printed stationary to staff and branches.