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  • Posted: Nov 18, 2021
    Deadline: Not specified
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  • Motus is a diversified (non-manufacturing) business in the automotive sector with unrivalled scale and scope in South Africa, and a selected international presence — primarily in the UK and Australia. Motus’ unique business model is fully integrated across the automotive value chain through its four key business segments: Import and Distribution;...
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    Receptionist & Administrator

    Job Description    
    Purpose of Job:
    To be the front line person for the company and to ensure the efficient operation of the switchboard and smooth running of the reception area.

    Minimum Qualification:

    •  Matric, a Secretarial qualification/s would be of advantage
    •  Minimum of 1 year working experience in a similar role, preferably in the motor industry
    •  Ability to handle difficult customers
    •  Demonstrated experience of working effectively in a multi-cultural environment


    Key Responsibilities:
    Administration of Switchboard and Reception duties:

    •  To operate the switchboard in an efficient and professional manner.
    •  To welcome arrival of visitors and announce their arrival to the appropriate departments.
    •  To update and distribute, electronically, the telephone list on a regular basis.
    •  Assist with work overflow, such as typing short documents, sorting files, typing labels.
    •  To ensure the reception desk is kept neat and tidy.
    •  Ensure stocks of up-to-date telephone directories are delivered.
    •  Ensure switchboard relief roster is adhered to.
    •  Prepare switchboard relief roster.
    •  Arrange for meetings to be set-up and if required refreshments.
    •  Coordinate Cleaning Staff, Tea Lady and Driver activities.
    •  Building Maintenance Administration Coordination.
    •  Raise Purchase Orders
    •  Handle Travel arrangements
    •  Create and distribute Parts memos and bulletins
    •  Assist in administration duties for all departments

    Skills & Attributes

    •  Planning and Organising
    •  Problem solving
    •  Multi-tasking
    •  Assertiveness
    •  Creativity
    •  Able to use initiative
    •  Honest and reliable
    •  Well groomed
    •  Good housekeeping
    •  Communication and interpersonal (Cross Functional & Cross Cultural)
    •  Microsoft suite competency


    Competencies:

    •  Communication skills: verbal, written, PC
    •  Telephone Etiquette
    •  Ability to handle difficult people
    •  Customer orientation
    •  Ability to plan and organise
    •  Bilingual (English , Afrikaans or any other African language)
    •  Computer literate

    Method of Application

    Interested and qualified? Go to MOTUS HOLDINGS LIMITED on motus.erecruit.co to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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