Receptionist and Administrator: Bloemfontein, Free State at FS Personnel Recruitment

Desired Experience and Qualification:

• Administrative experience essential.
• Computer literate (Microsoft Office essential).
• Excellent telephone etiquette and communication skills.
• Strong administrative, filing, and document management skills.
• Experience working with quotations, reports, timesheets, and general office administration will be beneficial.
• Valid driver’s license and own reliable transport essential.
• Must be both fluent in Afrikaans and English.

Duties and Responsibilities will include:

• Managing the switchboard and handling incoming calls professionally.
• Typing, scanning, and filing quotations, reports, memos, letters, and service documentation.
• Assisting technicians and staff with administrative queries and paperwork.
• Capturing and processing timesheets, leave entries, and labour costing information.
• Maintaining filing systems and ensuring accurate record keeping.
• Assisting with petty cash, fuel card queries, and fleet administration.
• Coordinating accommodation arrangements for technicians where required.
• Ordering stationery and liaising with service providers regarding office equipment maintenance.
• Assist with admin regarding Health and Safety files (add company documents, employee medicals, etc.)
• Updating reports, equipment registers, and client information.
• Assisting with municipal account queries, vehicle license renewals, and general office administration.
• Maintaining a neat, organized, and efficient office environment.
• Handling additional administrative duties as required by management.