Receptionist Assistant at ALPLA Group

KEY DUTIES AND RESPONSIBILITIES

• Receive, direct and relay telephone messages and emails professionally and efficiently
• Meet, greet, and direct visitors to the relevant employees
• Welcome and coordinate international guests visiting the organisation
• Arrange meals, transportation, accommodation, evening programmes, and invitation letters for visitors and guests
• Receive, scan, and record all invoices received from walk-in vendors
• Ensure all documentation is submitted to the relevant departments timeously
• Support the Treasury team with the handover of supplier cheques and collection of official receipts
• Assist in the planning and preparation of meetings, conferences, and conference calls
• Manage office stationery and maintain adequate inventory levels
• Monitor the usage of office supplies and equipment
• Perform general clerical and receptionist duties, including filing, photocopying, and scanning
• Maintain a safe, clean, and professional reception area
• Coordinate HR events and assist with HR-related processes
• Provide general administrative support to various departments as required

Based on the Business Process Management (BPM) processes the job holder is responsible for:

S6 (Assure product conformity)

• S6.3 Responsible to comply with all Hygiene requirements in the plant.
• S6.2 Support complaint handling by reporting all identified non-conformities and support in the implementation of effective corrective actions determined by the process owner, when needed.

S10 (Ensure occupational health, safety and environment)

• Ensure that HSE compliance in own area of responsibility.
• Report any incident or unsafe conditions seen in the plant/ work area.

Requirements

REQUIREMENTS

• Aged between 18 and 34.
• Must be Unemployed.
• Must not have taken part on the YES Programme before

QUALIFICATION AND EXPERIENCE REQUIREMENTS

• Grade 12 and relevant tertiary qualification.
• Excellent organisational and planning skills.
• Previous experience would be advantageous
• Must be computer literate.
• Must be fully bilingual.
• Strong verbal and written communication skills.
• Team player with the ability to build relationships.
• Must work well under pressure and be able to meet deadlines.