Receptionist at Council for Geoscience (CGS)

Overall Job Purpose :

• To provide professional reception and information services to the Council for Geoscience and clients.

  KEY RESPONSIBILITIES

• Receive all visitors at reception, contact relevant individuals to be visited and direct visitor to them.
• Provide information to clients and possible clients and/or refer them to relevant contacts, either in the organisation or elsewhere.
• Operate the PABX (switchboard and operator consol).
• Receive internal and external calls, connect, hold, transfer and disconnect telephone calls,
• Check availability and confirm all bookings and distribute memos to the correct people in advance.
• Assist employees and visitors who are utilizing the conference facilities.
• Provide assistance with fire alarm and emergency evacuation procedures.
• Ensure that reception area is clean. Report any faults concerning cleaning and maintenance to the Facilities Business Unit and make necessary follow ups.
• Provide assistance with administration duties when requested by the supervisor and or other employees.
• Assist with submission of Tenders, Database forms and record keeping for procurement submissions.

KEY PERSONAL ATTRIBUTES

• Neat/ appropriate presentable.
• Welcoming.
• Excellent, interpersonal, organizational and communication abilities.
• Honesty.
• Accuracy
• Punctual.
• Organized.
• Ethical.
• Friendly Good clear mind.
• Trustworthy.
• Initiative.
• Self-starter.
• Assertiveness.
• Self-motivated.
• Team player.
• Organized and deadline driven.
• Customer-service orientated.
• Professional communication skills.
• Friendly.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• A certificate in Customer care or Reception work will be an added advantage.

KNOWLEDGE AND EXPERIENCE

• Minimum of one (1) year working experience as a receptionist.
• Customer care.
• Basic administration skill.
• Telephone etiquette.
• Computer literate.

Deadline:28th January,2026