Receptionist – Grain Field Chickens Head Office, Reitz at VKB Group

Job Description

• Responsible for welcoming guests on time in a friendly manner and directing phone calls to the relevant personnel. Performing administrative functions accurately, concisely, timely and according to standard operating procedures.

Requirements 

• Grade 12 or NQF Level 4
• Diploma in Office
• At least 2 years proven work experience as a
• Intermediate Level proficiency in Microsoft Office
• Proven File Director, SharePoint and NAV experience a definite
• Hands-on experience with office equipment (e.g., scanners/ printers).
• A willingness to work overtime where requested.

Duties and Responsibilities

• Welcoming guests and visitors and directing them
• Notifying relevant personnel of visitor’s
• Answering and forwarding phone calls to the relevant
• Keep a safe and clean reception area by complying with procedures, rules, and regulations (clean desk policy).
• Updating managers’ calendars and scheduling meetings when
• Responsible for the booking of Meeting
• Control of the archive room, filing and scanning of
• Capturing and scanning creditors payments on file
• Capturing and Scanning Farm Services vendors on file
• Scanning all Hestony PODs to Farm Services
• Capturing/ scanning all Hestony PODs on file
• Loading tickets on the IT ticket system for when a printer has a
• Loading tickets for adding new directory or vendor on file
• PRP scheduling and planning on PRP system for the whole Head Office
• Responsible for Ordering stationery, cleaning equipment as well as beverages (tea, coffee sugar, milk).
• Responsible for stock
• Responsible for Key
• Assisting customers that want to buy in bulk, pallets or boxes by referring them to the correct sales rep or nearby wholesale.
• Scanning GFC Workers Trust
• Scanning bank verifications, settlements statements and credit applications on file director.

Assist with administrative finance tasks as and when required by the line manager:

• Capturing financial data into systems, managing records, and preparing
• Processing supplier invoices and sending customer invoices/
• Any other duties as may be required by management

Skills Required

• Professional attitude and
• Solid written and verbal communication
• Ability to be resourceful and proactive when issues
• Multitasking and time-management skills, with the ability to prioritize
• Excellent client service
• Excellent communication
• Accuracy and attention to
• Good reporting
• Telephone
• Listening
• Customer

Closing Date 17 March 2026