Receptionist at Moore South Africa

Minimum Requirements

• Matric.
• Previous experience in a receptionist or administrative support role is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Friendly, approachable demeanour with a professional appearance.
• Ability to work independently and as part of a team.
• Strong time management and problem-solving skills.

Duties and Responsibilities

Front Desk Operations

• Greet and welcome visitors in a professional and courteous manner.
• Client support in reception area.
• Morning E-mail as staff communication.
• Answer incoming calls, direct inquiries, and take messages when necessary.
• Manage telephone system, report issues and ensure extensions for new staff members are arranged.
• Coordinate meeting room bookings and ensure meeting areas are properly set up and tidy.
• Monitor and maintain the appearance of the reception area.
• Post Book Management – Client documents in & out of the office.
• Courier coordination – Arrange collections and deliveries.

Administrative Support

• Perform general office tasks such as data entry, filing, and organizing documents.
• Assist with scheduling appointments, meetings, and events.
• Maintain office supplies inventory and place orders as needed.
• Handle mail distribution, including sorting and preparing outgoing mail.
• Stationary administration – inventory list update and ordering.
• Handle additional administrative tasks and special projects as required.
• Assist with organizing office operations and procedures to ensure efficiency.
• Assist with travel arrangements.