Receptionist at PPS

Job Purpose

• The purpose of the receptionist is to serve as the first point of contact for clients and visitors, playing a crucial role in creating a positive impression and ensuring smooth administrative operations within the company.

Minimum Requirements    
Formal Qualifications & Additional requirements

• Matric

Experience

• 2 - 3 years receptionist experience
• 1 - 3 years industry experience 

Knowledge

• Working knowledge of office devices and processes
• Strong reading, speaking and writing skills.
• Strong knowledge of administrative procedures, as well as various computer applications
• Computer Literacy
• knowledge of computers and relevant software applications
• keyboard skills
• ability to work a switchboard

Duties and Responsibilities    
Key Responsibilities

• Assist with administrative tasks such as filing, data entry, and document preparation.
• Receive and sort mail and deliveries.
• Monitor and maintain office supplies inventory.
• Answer telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness
• Provide general administrative and clerical support
• Prepare correspondence and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Maintain appointment diary either manually or electronically
• Organize conference and meeting room bookings
• Co-ordinate meetings and organize catering
• Monitor and maintain office equipment
• Control inventory relevant to reception area
• Tidy and maintain the reception area

Interpersonal and Intrapersonal Skills

• verbal and written communication skills
• professional personal presentation   
• customer service orientation  
• information management
• organizing and planning
• attention to detail
• initiative
• reliability
• stress tolerance
• Respectful  
• well-structured and organised  
• Be solution driven and take accountability and responsibility of own work
• Have an ability to work within a team environment

Deadline:27th February,2026