Recruitment Administrator at Adcorp Holdings Limited

Job Description:

• To ensure all candidates documents are correctly loaded on server and linked to AX.
• To ensure candidates selected for interviews receive all the information they need for the position

Minimum Requirements:

• N/A

Additional Requirements:

• N/A

Roles and Responsibilities:

• Schedule weekly interviews as per availability of relevant interviewers and instructions from Manager
• Schedule interviews as per Client shortlist and instruction from Manager
• Ensure proper communication with assignees using telephone, email and SMS to assess availability and to obtain copies of Academic Qualifications, Licenses, Trade Paper and ID’s.
• Obtain required information from client or operations team.Correctly load new assignees records and documents onto AX
• Scan Contract documents, ID’s, CV’s, Qualifications/Certificates/Trade Papers, Licenses, LexisNexis/MIE/QCTO Verifications; save onto server in allocated location as per instruction from Recruitment Manager
• Capture and scan updated information of assignees onto AX system and save onto server
• Check new assignee documents to ensure ID, labour requests and supporting documents are attached and that documents are correctly completed including Tax numbers
• Correctly activate assignee deductions as/if allocated and instructed
• Update applicant/ assignee details on BLU Cynergy assignee database as allocated or instructed
• Sort, screen and insert CV’s (Inboxes) on database, save CV’s in relevant folders, update spreadsheet with details and CV links daily
• Update BLU Cynergy assignee document audit spreadsheet as per allocated assignee documents
• Audit temporary/contract assignee personal files against assignee document audit spreadsheet and ensure relevant documents are scanned, saved and correctly filed 
• Obtain relevant qualifications, trade papers (if required), licenses, ID, and finger prints, send to LexisNexis/MIE/QCTO to verify and conduct background checks for applicants and temporary/contract assignees.
• Capture fingerprints on LexisNexis/MIE/QCTO smart screen, at office and on client sites as per requests
• Contact applicants or assignees when verification results from LexisNexis/MIE/QCTO are negative or require more information
• Follow up on pending verifications and provide feedback to requester Ensure the required documentation management processes and systems are in place to ensure compliance with internal and Adcorp policies and procedures
• Ensure compliance with relevant legislation, company policies/SOPs and corporate governance requirements.
• Ensure that the Quality Management System (ISO) is adhered to
• Maintain and improve departmental processes, procedures and policies.

End Date: July 16, 2025