Research Incentive Grants Officer (Department of Research and Innovation) at University of Fort Hare

Requirements

• Honours degree
• At least 4 years of relevant work experience
• Experience in the process of applying DHET rules, monitoring research incentives, and financial accounting for awarded grants is essential
• In-depth knowledge of DHET rules and processes relating to incentive grants and page fees

Responsibilities

Coordinating and screening research outputs for submission to the Department of Higher Education and Training (DHET)

• Facilitating the annual capturing of research outputs on the online system for all Faculties, Research Institutes, Research Centres, Research Chairs, Research Niche Areas, and other UFH research entities.
• Verifying adherence to standards & rules
• Circulating & coordinating research outputs for amendment/compliance with standards
• Updating details on the online research outputs capturing system

Facilitating Research Outputs Audits

• Verifying units per submitted research output based on the number of authors and their institutional affiliations.
• Contacting researchers and requesting all the information required by the auditors
• Providing information and documentation requested by auditor

Disseminating information regarding DHET rules, grant policy

• Disseminating adverts and calls for submissions
• Disseminating updated DHET list of accredited journals
• Disseminating DHET and the university's research-related policies
• Facilitating policy awareness workshops for researchers and postgraduate students

Disbursing research output subsidy funds to research cost centres of the awarded researchers

• Preparing incentive loading forms for submission to line manager for approval
• Facilitating opening research accounts for newly awarded researchers
• Preparing student incentive loading forms submission to line manager for approval
• Liaising with Finance Department to drive transfer of funds and payment of requisitions
• Monitoring cost centre allocations to ensure accuracy and prompt disbursement of research incentive funds

Report on research units metrics

• Drawing up reports on the number of publication units produced by each researcher
• Drawing up reports on the number of publication units produced by each Faculty, Research Institute, Research Centres, Research Chairs, Research Niche Areas, and other UFH structures.
• Drawing up reports on amount of incentive funds awarded per Faculty

Closing Date: 26 October 2025