Retail Finance Administrator at RecruitMyMom

Job Description

• A well-regarded retail business is seeking a reliable and highly organised Retail Finance Administrator to support day-to-day administrative and operational functions. The successful candidate will play a key role in ensuring accurate record keeping, financial reconciliation, and smooth office coordination. This position requires strong attention to detail, a methodical approach to work, and the ability to manage multiple priorities in a fast-paced environment. Working hours Monday - Friday 8am - 5pm, alternate Saturdays 8am - 1pm.

Responsibilities:

• Perform daily cash-up reconciliations, balance cashier accounts, and ensure accuracy in all financial reports.
• Download bank statements, maintain daily bank reconciliations, and monitor debtors and account statements for discrepancies.
• Capture and verify data, including GRVs (Goods Received Vouchers), and ensure correct margins are reflected on the system.
• Operate and manage shop and forecourt tills, completing end-of-day cash-ups and month-end reports.
• Monitor and record fuel deliveries, manage daily petrol orders, and process price changes and tank variance reports.
• Oversee ordering, managing, and monitoring stock functions, including promotional deals, ensuring all price changes and promotions are correctly reflected in the system.
• Conduct shop inspections, maintain accurate shelf labelling, and uphold high hygiene and maintenance standards in both shop and forecourt areas.
• Prepare and maintain spreadsheets, administrative reports, and ensure efficient filing and record-keeping systems.
• Handle employee orientation and assist with day-to-day HR administrative support.
• Create and maintain housekeeping schedules for both forecourt and shop areas.
• Ensure compliance with relevant licensing and certification requirements, including retail license renewals and flammable liquid certificates.
• Support the preparation of meetings, reports, and on-site events, managing administrative deadlines to ensure operational efficiency.
• Assist with rebate setups, cross-checking and reconciling all financial and operational reports for accuracy.

Requirements

• Proven administrative experience, preferably within the fuel or retail industry.
• Excellent organisational and time management skills, with a strong eye for detail.
• Good written and verbal communication skills.
• A valid driver’s licence and own reliable vehicle (travel between sites may be required).
• A trustworthy and dependable nature, with the ability to handle confidential information responsibly.
• A proactive, service-oriented attitude and willingness to learn.
• Training will be provided on specific operational systems and procedures.
• 24-hour filling station / fuel retail operations
• FMCG operational environment
• Stock control and shrinkage prevention
• Daily stock reporting and variance management
• Supplier liaison and ordering processes
• Creditors reconciliations and administrative controls
• Warehouse and storeroom management
• Pricing accuracy and promotions management
• Staff supervision and operational follow-through
• Ability to work in a fast-paced, high-pressure operational environment
• Strong leadership, accountability, and organisational skills
• Reliability, consistency, and operational discipline