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  • Posted: May 16, 2023
    Deadline: Not specified
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  • RCL FOODS is a leading African food producer in South Africa with a market capitalisation of R13 billion and employing more than 20 000 people in operations across South and Southern Africa. We manufacture a wide range of branded and private label food products which we distribute through our own route-to-market supply chain specialist, Vector Logistics. ...
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    Sales Administrator

    RCL FOODS is looking for an incumbent to support the VTM Team by providing an important link between VTM and Vector Central Fleet department.

    Minimum Requirements    

    • Matric
    • A secretarial diploma or office administration diploma would be an advantage
    • 2 years' administrative experience

    Duties & Responsibilities    
    Travel Administration

    • Ensuring correct procedure is followed and that travel requests are received at least a week prior to travelling
    • Submitting of travel requests for Approval by Line Manager
    • Completion of costs on travel request documentation
    • Capturing of travel dates and costs in SAP, extracting travel costs from SAP
    • Ensuring accommodation booked in accordance to the RCL FOODS preferred supplier list
    • Assisting travellers with the documentation required to correspond to the monthly credit card statements
    • Ensuring that travel billed back to the business is in line with policies and allocated meal limits
    • Ensuring adherence to budgets

    Fleet Administration

    • Maintaining control registers of all vehicles assigned to employees, petrol cards, vehicle licences, drivers’ licences and ID’s
    • Administering the full fleet compliment for utilisation by VTM/ RCL
    • Assisting with Capex requirements for new vehicles
    • Administration of vehicle replacements and disposals
    • Ensuring that quarterly vehicle checks are performed and keeping record of these checks in a central place
    • Administering the process of accident reporting to Insurance and Central Fleet Department, ensuring that details of insurance and repairs are logged and that internal controls are followed
    • Ensuring that Regional Sales Managers are fully aware of all accidents pertaining to their regions, that incident/accident related documentation and quotes are signed off accordingly
    • Ensuring that HR is made aware of incidents/ accidents and assisting with possible investigations
    • Ensuring that an effective AOD (Acknowledgement of Debt) system is in place
    • Monitoring and highlighting irresponsible driver behaviour to Regional Sales Managers, based on data received on a monthly basis
    • Monitoring business mileage versus private mileage and investigating any irregularities
    • Monitoring fuel and toll fees
    • Monitoring average fuel usage per month and investigating any irregularities
    • Investigation of irregularities picked up by Senior Management
    • Compiling breakdown of monthly Fuel Statements for submission to payroll and relevant employees
    • Ensuring that drivers submit monthly fuel slips timeously
    • Documenting opening and closing mileages

    General Administration

    • Maintain electronic and paper-based customer records and information
    • Ensure all staff who have expenses submit timeously and ensure monthly that all staff accounts are up to date
    • Assisting with cycle meeting preparations – travel & accommodation
    • Uplift Books - keep records of books distributed to the Area Sales Managers and Field Marketers
    • Regular feedback on deadlines set out by Sales Information Specialist
    • Supplying Sales Information Specialist with relevant information required for monthly reporting
    • Coordinate the maintenance of Company Vehicles - manage booking of all sales vehicles for services for all staff that have company cars and ensure that services are maintained as per requirement
    • Ensuring all staff with company vehicles have been issued with up to date: Licence Discs, Cell Phones, IT Equipment, Hand Held Technology

    Closing Date    
    2023/05/23

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to RCL Foods on rcl.erecruit.co to apply

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