Sales Administrator at Weir Minerals

Purpose of Role:

• The Sales Administrator plays a key role in supporting the sales function by ensuring accurate and timely processing of orders, quotations, and documentation.
• This role contributes to operational efficiency, compliance with Quote-to-Cash (QTC) processes, and seamless coordination between internal teams.
• If you’re detail-oriented, proactive, and passionate about enabling commercial success, this is your opportunity to thrive in a dynamic environment.

Key Responsibilities

Sales Administration:

• Prepare and process sales orders, quotations and invoices.
• Ensure compliance with QTC processes and internal policies.
• Maintain Salesforce Opportunities.
• Monitor and expedite order flow to meet delivery timelines for customers.
• Ensure order book alignment.
• Maintain accurate documentation and filing of sales records.
• Generate delivery documentation and coordinate dispatch of goods.
• Support OE and AM order entry.
• Attend to customer queries and expediting of orders.
• Resolve issues related to delivery, pricing and product availability.
• Process Credit’s and NCR’s.

 Reporting & Data Management:

• Assist in supporting with sales OTD and accurate output forecasting.
• Provide support and insight to management on trends and opportunities.
• Support internal audits and ensure document control compliance.

Coordination & Support:

• Liaise with internal departments (sales, logistics, finance) to ensure smooth order execution.
• Support customer credit management in collaboration with finance.

General Office Duties:

• Process supplier purchase orders in SAP and Coupa.
• Assist Managers with batch time sheet submissions.
• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

Job Knowledge/Education and Qualifications:

• Matric (Grade 12).
• Minimum 3 years’ experience in a sales administration role within engineering, manufacturing, or mining.
• Proficiency in Microsoft Office and ERP systems (SAP essential).
• Strong attention to detail and accuracy in documentation.
• Excellent communication and problem-solving skills.
• Ability to work under pressure and manage multiple priorities.
• Commercial awareness and understanding of sales processes.

End Date: October 23, 2025