Sales and Tender Coordinator (Gauteng) at Ecowize Group

Description

• The Sales and Tender Coordinator entail all administrative and support duties for the sales solutions department, including managing and coordinating quotes and proposals for all bundled cross divisional proposals and tenders and ensuring they are submitted on time.

Key Responsibilities

Tender Coordination External liaison with clients, potential clients / stakeholders.

• Search for relevant tenders on various platforms, review and distribute suggestions to relevant to ascertain interest.
• Ensure tender bulletins are checked daily and feedback is provided to relevant business units and stakeholders.
• Receive bid / tender / RFI / RFQ / RFP / database registration / supplier registration requests – from internal teams and external sources
• Advise relevant business unit representative of bid / tender / information or registration requirements.  Collate all company and / service-related information.
• Compile bid / tender / information and registration documents for review, approval and submissions.
• Update and maintain accurate bid / tender / information / registration tracker – of all submitted bids / tenders, pending, won, lost.  Liaise with external stakeholders regularly for feedback.
• Provide end-to-end support throughout the bid / tender lifecycle; including administrative, meeting / survey coordination; and kick-off meetings. 
• Co-ordinate and conduct internal stakeholder meetings, information requirements and deadlines.
• Effective internal and external supplier / customer relationship.
• Ensure understanding of company products and service offering.
• Maintain database of company documents. 
• Research and collate marketing information and pricing which may influence and assist in securing the relevant tenders and enquiries. 
• Research market for potential new leads (lead generation). 
• Submit products and services to existing and potential customers (electronically and telephonically).

Internal Sales by assisting internal stakeholders with quotes. 

• Assist Business Development Managers, Sales Consultants and Operations Managers with quotes (online and / or general quote document/s).
• Consolidate quotes for Multi Divisional proposals.
• Prepare quotations to be presented to clients. Timeously send quotes to customers. Follow-up on quotes sign-off.
• Resolve customer queries regarding invoices.

 Compliance Focus to ensure that all regulatory measures are consistently applied.

• Coordination, compilation and completion of tenders and quotations (RFQ’s) for the Group and ensure that all documentation is accurate and completed timeously.
• To collect functional / technical evaluation results and ensure feedback is captured in writing.
• Ensure that the final Bid document is delivered to the client within the defined tenser deadlines.
• Follow up on tenders submitted and maintain a Tender Tracker.

Innovation Focus on creative solutions that supports us in being the industry leader.

• Keep order tracker updated (tender/RFQ’s that we have been awarded).
• Ensure copies of company documents are certified.
• Strive to continuously improve the tender process
• External – liaison with external clients; potential clients

Requirements

• Standard 10/ Grade 12/ University entrance
• Business Administration Certificate
• Minimum of 3 years’ experience in bids and tenders
• Internal Sales experience
• Customer Service experience 
• Costing and Quoting experience 

The successful incumbent must have the following competencies and skills sets:

• Experience within the hygiene cleaning, FMCG, food production, or cleaning industry will be advantageous
• Strong Communication skills 
• Proficiency in all Microsoft programs (Word, Excel, Power Point and Outlook)
• Strong Problem-solving skills 
• Ability to multitask and manage multiple priorities effectively 
• Service-oriented approach 
• Effective time management skills 
• High attention to detail and process-driven mindset 
• Strong numeracy skills 
• Stock management experience  
• Ability to work effectively within a team environment with a positive team spirit  

Closing date 26 May 2026.