School Campus Bursar at ADvTECH

Key Purpose Statement

The Financial Campus Bursar are responsible for delivering financial support and assistance primarily to staff and parents within the school community. Acting as a link between the School, Brand Head Office, and Group Shared Services, the incumbent plays a central role in providing input and resolving financial queries. Additionally, the Financial Campus Bursar is required to collaborate closely with School Principals to oversee budgetary control and expense management within the school(s). Duties include verifying and inputting payroll data, managing petty cash transactions, handling procurement and purchase orders, and managing debtors and collections. The Financial Campus Bursar serves as the primary liaison for Payroll, Shared Services, and Brand and Group Finance matters at the school campus.
Qualification: 

• Bachelor Commerce in Accounting

Experience:

•  3 to 5 years

Principal Accountabilities:

Payroll:

• Checks monthly payroll (Dummy and Final) and liaises with GSS & Principal to resolve anomalies. Reconciling payrolls.
• Reviews timesheets submitted by ICs and fixed term contractors before dispatching these to GSS

School Budget Control:

• Reviews budget monitors expenditure against actual POs daily, weekly, and monthly and advises staff and Principal/s accordingly.
• Prepares annual budget/s for the schools and submits same for approval.
• Provide financial support and assistance to Principals as required.
• Handle queries from Schools and respond timeously.
• Prepares variance analysis for Principal and BFM, monthly.

Debtors/Receivables:

• Meets with walk -in parents to resolve billing and account queries.
• Manages and controls staff and other bursary applications.
• Provides student numbers for billing purposes as and when required and reconciles these.
• Manages sibling accounts ensuring relevant discounts are applied.
• Collate, capture, and check ad hoc billing for music, bus and aftercare, books, and levies.
• Receives arrears/ outstanding debts and advises GSS accordingly.
• Oversees Acknowledgement of Debt and gets required signatures.
• Responsible for all AODs and reviewing the status of these.
• Manages and monitors repayment plans, overdue debt collection process.
• Reconciles student billing.

Cash Management:

• Manages and controls petty cash on campus (petty card cashless.
• Monitors and controls purchases on Procurement card and reconciles these.

Creditors / Payables:

• Oversees procurement process through end to end. Placing Purchase orders (POs) with suppliers after obtaining the necessary quotes and approvals for general items, books, special events etc.
• Monitors outstanding POs, process monthly and follows up with suppliers.
• Receives invoices, checks these, and gets them signed off for submission to GSS.
• Checks expense claims and ensures these are approved before submitting them for payment.
• Monitors and reports on monthly charges eg. rent, water, rates, electricity, photo copies etc.
• Monthly management account reporting - give feedback on expenses and income statement.

Competencies:

• Financial acumen.
• Analytical Thinking.
• Planning and Organising.
• Time Management.
• Problem Solving.
• Verbal and Written Communication.
• Work under pressure/ deadline driven.