Secretarial Assistant - Centurion at AVBOB South Africa

Description

We are looking to hire a dynamic secretarial assistant to join our service administrative department. In this role, your duties will include assisting the executive secretaries with meeting room set up, cleaning of cutlery and crockery between meetings, clearing meeting rooms after meetings, manage and control refreshments and assist the secretaries with adhoc duties

You will be required to have exceptional organizational skills and the ability to effectively solve any office-related issue. Ultimately, a top-notch secretarial assistant should have strong communication skills, and the ability to maintain a high level of accuracy when working with office accounts or customer queries.

You will be working for a last standing company with strong values which are customer centric. In return for your services, you will be paid a competitive package, which includes pension fund contributions and a medical aid allowance. You will have access to personal services through the employee assistance program and wellness programs. You will be working for an organisation that values employee development and rewards excellent performance.

RESPONSIBILITIES INCLUDE:

• Inform secretary when refreshments need to be replenished or ordered on time to maintain sufficient stock.
• Check that all refreshments that are delivered are correct.
• Communicate with staff in a friendly manner.
• Set up boardrooms on the 5th floor (Executive boardroom, MTR 501 and MTR 508) and prepare for meetings.
• Clear and clean the boardroom or CEO and directors’ offices after meetings.
• Collect, wash and dry all cutlery and crockery and store them correctly.
• Ensure that the kitchen is clean and tidy at all times.
• Order and collect lunch for the CEO and directors on the floor.
• Exercise control over the cutlery and crockery and report any breakages immediately.
• Do all preparations on time, effectively and adhere to daily schedules.
• Understand the correct tray layout when serving tea/coffee in CEO and directors’ offices.Serve tea / coffee to Management using the correct tray layout.
• Deliver files and post as requested by CEO and directors’ secretaries.
• Assisting the secretaries in simple office duties.
• Perform additional duties as and when requested and assigned by Department Head: Service Administration, Head: Service Administration and the Executive Secretary.
• Answer phones and take messages in a professional manner when Secretary is not available.
• Keep overall eye on the CEO, Directors’ and Secretaries’ offices and ensure that all is kept safe and neat at all times.
• Assist with adhoc duties when required even in other departments.

Requirements

• Grade 9
• Kitchen assistant
• Be presentable
• Attention to detail
• Punctual
• Good time management