Secretary Business Unit Leader at Auditor-General of South Africa

Roles & Responsibilities

Strategic Function

• Participate in the implementation of the BSC initiatives within the BU

Product Management 

• Provide comprehensive administrative support to all People Portfolio Heads, including diary management, correspondence, document preparation, and coordination of daily operational requirements 
• Manage complex executive calendars, schedule and coordinate meetings, prepare agendas, record minutes, and track action items to support effective decision making and optimise executive time
• Draft, format, proofread, and maintain reports, presentations, policies, and correspondence, ensuring accurate documentation and secure, well structured filing systems
• Support operational alignment across Operations, Organisation Effectiveness, and Learning Experiences by monitoring deadlines, coordinating project activities, and ensuring administrative consistency
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Ensure strict adherence to organisational policies, procedures, and governance standards
• Coordinate travel arrangements, workshops, training sessions, and events for the three business units, ensuring all logistical requirements are met
• Manage logistics for training programmes, events, and employee engagement activities
• Compile reports, presentations, and dashboards for the People Heads (including workforce metrics, learning activity summaries, and OD project progress)
• Maintain accurate and up to date record keeping systems and documentation
• Assist in preparing materials for audits, compliance assessments, and internal governance processes

Stakeholder Management 

• Serve as point of contact between the Heads and internal/ external stakeholders, ensuring clear, timely, and professional communication 
• Facilitate communication flow between portfolio teams and cross functional units
• Build and maintain strong professional relationships with internal and external stakeholders
• Manage the feedback process to stakeholders by tracking all queries received, getting the relevant information and formulating appropriate responses according to the approved protocol
• Liaise with relevant key internal and external stakeholders to ensure effective coordination, communication 

People Management

• Manage own development and performance as per the generic competency plan, training plan and individual performance contract
• Participate in the BUs transformation, culture, diversity and employment equity initiatives

Financial Management

• Ensure compliance with AGSA policies and procedures
• Ensure compliance with internal processes and procedures
• Manage supply chain processes within scope of work

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments delegated by the Manager not stipulated in the role profile description as and when required

Skills, Experience & Education

• 3 year National diploma (NQF6) or Degree

Experience

• A minimum of 3-5 years experience providing secretarial support to multiple executives or functional areas simultaneously.

Closing date: 24 March 2026