SECRETARY : LEGAL AND GOVERNANCE -POST REFERENCE : R217 at Durban University of Technology

MINIMUM REQUIREMENTS:

• M +4 Qualification/ BTech/ Advanced Diploma in Office Management and Technology or equivalent)
• Minimum three (3) years’ experience in legal secretarial capacity/legal environment.
• Minimum two (2) years’ experience in a Higher Education environment.
   

KNOWLEDGE

• Sound knowledge of relevant departmental administrative systems.
• Knowledge and understanding of legal secretarial functions.
• Knowledge and understanding of contract typing.
• Sound knowledge of legal terminology.
• In depth Knowledge and understanding of legal documents and terminology.
   

SPECIAL REQUIREMENTS

• Advanced computer proficiency in MS Office suites /MS Office Suits /MS Word/ Excel/ PowerPoint Outlook/ MS Teams, Skype, Zoom.
• Maintains strict confidentiality.
• Excellent Listening and Communication skills – verbal and written.
• Excellent time-management and organizational skills.
• Excellent typing skills.
• Meticulous attention to detail.
• Proficiency in English – verbal and written.
• People /interpersonal Skills.
• Valid driver’s license.
   

DESIRED

• Legal secretarial qualification or legal qualification.
   

SUMMARY OF DUTIES:

• Must maintain confidentiality
• Must be able to work independently and under pressure.
• Must be able to meet deadlines timeously
• Must be able to attend meetings and correctly record Minutes
• Manages the diary
• Sets up and maintains efficient electronic filing systems for contracts, invoice payments
• Type correspondence, reports and presentations including layout and formatting
• Sort records and re-directs incoming mail
• Organises meetings and provides Legal Advisor with relevant background information pertaining thereto.
• Follow up on meeting items that need actioning
• Distributes information, circulars, reports as directed
• Provide secretarial assistance to the Legal Department
• Provide telephonic support to staff i.e. screen and re-direct calls, take messages etc.
• Organise travel/ accommodation arrangements for the Legal Department
• Provides administrative support for legal Department
• Must be able to drive to collect/ receive and serve Legal notices, pleadings, Court papers as required
• As per the job profile or assigned by the Manager /Supervisor
   

Applications should include:

1.     A fully completed prescribed application form which can be obtained from www.dut.ac.za (under the QUICK LINKS tab – @careers)

2.     A detailed curriculum vita (explicitly stating experience or knowledge in the above mentioned fields)

3.     Covering letter.

4.     Certified copies of all academic records and certificates

5.     Current contact information of referees

6.     Please email applications to [email protected] and quote the post reference and post description in the subject line.

7.     No manual applications will be accepted and incomplete applications will be disregarded.

8.     Only applications made on our application for employment form would be considered.

9.   Communication will be entered into with short-listed candidates only.