Secretary to the Director at Department of Higher Education and Training

REQUIREMENTS :

• A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4. A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in Management Assistant will be an added advantage.
• A minimum of one to two years’ relevant experience will be an added advantage. Computer Studies, Secretarial Studies, Office Management will be an added advantage.
• Proven experience in diary management, meeting coordination, document control and general office administration. Knowledge of records management, office administration procedures and basic financial administration (including petty cash and invoice processing).
• Proficiency in MS Word, Excel, PowerPoint and Outlook. Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to maintain confidentiality and professionalism. 

DUTIES :

• Provide comprehensive secretarial and administrative support to the Director. Manage the Director’s diary, schedule meetings, workshops and appointments, and coordinate travel arrangements. Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes.
• Manage records, filing systems (manual and electronic) and document safekeeping. Handle correspondence, enquiries and communication with internal and external stakeholders. Provide reception and telephone support, including visitor management.
• Assist with report compilation, data capturing and maintenance of logs and registers. Provide basic financial and personnel administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise.