Job Openings at Department of Higher Education and Training

REQUIREMENTS :

• ABET/Standard 8/Grade 10 Knowledge of Batho Pele Principles, Basic knowledge of occupational health and safety. Departmental policies. Knowledge of food services and accommodation services will be added advantage.
• Must be able to work in a team under pressure. Must have good communication skills. Ability to read and write. At least one -year relevant work experience in a cleaning environment. 

DUTIES :

• General Cleaning of office spaces, restrooms, and corridors. Prepare and cleaning of the meeting boardrooms. Operate and care for equipment and are responsible for reporting faulty equipment. Prepare refreshments for meetings and refresh the boardrooms during the lunch break.
• Washing and clearing crockeries before and after meeting. Ensure that cleaning equipment is taken care of and cleaned after use. Operate and care for equipment and are responsible for reporting faulty equipment.
• Responsible for general cleanliness and hygiene. Assist in receiving storage and packing of stock and stocktaking. Work according to working schedules issued by supervisor. Assist supervisor with other tasks related to cleaning services.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A National Senior Certificate/Grade 12 or equivalent qualification. Good knowledge of Occupational Health and Safety Act. Good knowledge of operating lawnmowers.
• Basic knowledge to attend to minor lawnmower repairs and welding problems. Communication and report writing skills. Good listening skills. 

DUTIES :

• Conduct regular building inspections and assist in minor electrical, plumbing and welding repairs, Cutting of lawns and grass around buildings and surroundings according to horticultural standards.
• Ability to operate all types of lawnmowers, garden tools and equipment, for the cutting of all lawns and surrounding areas. Removal of old flowers and plants, including removal of weeds and cleaning of roads. Pruning of trees.
• Planting new flowers and plants. Safekeeping of maintenance tools and supplies and Report defects. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• An appropriate national senior certificate /grade 12 and or NCV certificate (level 4) or a related qualification. Be in possession of PSIRA Certificate Grade C and valid driver's license. Knowledge of MISS and MPSS. Report writing, communication and Administration skills. 

DUTIES :

• Perform access control functions, which will include control of visitors and confirm the appointments with the host, ensuring that the visitors register is correctly completed and issue the visitor’s tags/cards.
• Ensuring that unauthorized people and dangerous objects do not enter the premises. Report and record the incidents inside the occurrence book.
• Ensure that Departmental assets do not leave the premises unauthorized. Undertake premises/building patrols to identify water leaks, any signs of break-ins, check unlocked doors, check fire equipment and be able to apply emergency procedures during emergencies situations.
• Report and record all security breaches. Be able to complete all security registers. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• Must have successfully completed Grade 10/ Standard 8/ (ABET Level 4). A minimum of one to two years’ relevant experience will be an added advantage. Knowledge of Occupational Health and Safety Act. Basic knowledge of cleaning.
• Knowledge to prepare materials and tools for assessment tasks. Communication, reading and writing skills. Technical background knowledge of trade. Skills to use cleaning material. good knowledge of performing minor maintenance and repairs on assessment aids and machinery. Ability to clean the workshop and equipment.
• Knowledge of cleaning materials and tools and well-kept store. Basic health and safety. Ability to choose the correct assessment material and tools for the trade. Ability to identity stock required. Ability to read and write. To prepare material and tools for assessment tasks, communication, reading and writing skills.
• Technical background of the trade. To use cleaning materials. Good knowledge to perform minor maintenance and repairs on assessment aids and machinery. 

DUTIES :

• Provide candidates with necessary tools, material and / or other services where needed. Properly prepare material and tools for assessment tasks a day before assessment.
• Safeguard workshop/ assessment area, machines, tools and consumable material. Maintain cleanliness and general good housekeeping within the workshop / assessment area. Perform minor maintenance and repairs on assessment aids and machinery.
• Carry out safety activities in the workshop/assessment area and transport allocated assets etc. from asset management to the workshop when required as well as transporting redundant assets etc. from workshop to asset management when required. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• Grade 12, M+3 Diploma in Supply Chain Management /Logistics Management, Financial Management & Computer literacy (MS Word, Excel, PowerPoint, Outlook and Internet) 

DUTIES :

• Procurement duties including but not limited to effective administration of the School of Occupational Training: Assist with the procurement duties: obtain quotes, prepare specification,
• monitor procurement plan for skills unit, administrative duties for large and small projects, reporting on achievements and project progress, must be prepared to take and implement instructions delegated by Supervisor/Manager. 

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REQUIREMENTS :

• An appropriate national senior certificate/grade 12 certificate (Vocational) (NCV) Level 4 certificate. An appropriate bachelor’s degree/national diploma (NQF Level 6) in Administration/Management or related qualification will serve as an added advantage.
• A minimum of one (1) to two (2) years’ working experience in rendering receptionist, administrative and secretarial support services will be an added advantage.
• The ideal candidate should be proficient in MS Office, typing, and written and verbal communication skills. Organisational and prioritisation skills. Customer care and Client orientation skills. Telephone etiquette and document management are some of the skills required for this job. Ability to work in a team and independently. 

DUTIES :

• Render reception services to the Office of the Regional Manager. Receive and direct telephonic and electronic calls and messages. Liaise with clients, managers and related stakeholders as directed. Receive and engage visitors. Keep a logbook of each day’s visitors. Ensure a clean reception area. Exercise control of access to the Office of the Regional Manager.
• Arrange and provide refreshments for visitors /clients as directed. Provide general administrative support services to the office of the Regional Manager. Receive and administer the flow of information and documents in the Office. Prepare and distribute documents as directed. Assist with enquiries related to the Office. Administer the procurement process of office equipment and stationery.
• File/store trace and electronically and manually retrieve documents and files. Assist with processing of claims for travel and accommodation. Assist with administration of leave for staff in the office of the Regional Manager. Provide general secretarial services to the office of the Regional Manager. Assist with the arrangement of meetings. Organise logistics for the meeting.
• Assist with the preparation of documentation for the meetings. Execute all claims for travel, accommodation, and rental cars. Assist with an effective flow of information and documents: Direct received a submission to relevant managers within the office of the Minister. Ensure the safekeeping of documentation.
• Responds to enquiries received from internal and external stakeholders as directed. Draft documents as required. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A senior certificate (Grade 12) or NCV certificate with accounting as a passed subject. A minimum of one to two years’ relevant experience will be an added advantage.
• Other Attributes/Skills: Friendly, trustworthy and accuracy. 

DUTIES :

• The successful candidate will be expected to handle documents and information with strict confidentiality. The responsibilities of the appointee will entail the capturing of salary related transactions on PERSAL and BAS for Departmental officials, the capturing of payments of supplementary claims such as overtime,
• sessional allowances and advances, the instating of garnishee orders, the cancellation of deductions such as insurance policies, the capturing of Local and Foreign travel and subsistence claims, the checking and capturing of salary claims,
• the distribution of PERSAL Item Analysis reports to Financial Institutions and the filing of these reports on a monthly basis, the calculation and capturing of leave and lump sum payments and responding to enquiries related to this function, Filing of salary related documents. Assisting with keeping of a register for salary payments and deductions. Assisting with Audit Queries concerning salary payments and deductions.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A senior certificate (Grade 12) or NCV certificate. A minimum of one to two years’ relevant experience will be an added advantage. Other Attributes/Skills: Friendly, trustworthy and accuracy. 

DUTIES :

• The successful candidate will be expected to handle documents and information with strict confidentiality.
• The responsibilities of the appointee will entail filing of all salary payment/salary claim related enquiries, drawing of salary/salary claim files when required, distribution of all payrolls to various pay points, posting of all salary payment advice, IRP 5’s, keeping a register for all salary related enquiries and claims and assist in responding to queries.
• Assisting with Audit Queries concerning this function. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A senior certificate (Grade 12) or NCV certificate. A minimum of one to two years’ relevant experience will be an added advantage.
• Other Attributes/Skills: Friendly, trustworthy and accuracy. 

DUTIES :

• The successful candidate will be expected to handle documents and information with strict confidentiality.
• The responsibilities of the appointee will entail filing of all salary payment/salary claim related enquiries, drawing of salary/salary claim files when required, distribution of all payrolls to various paypoints, posting of all salary payment advices, IRP 5’s, keeping a register for all salary related enquiries and claims and assist in responding to queries. Assisting with Audit Queries concerning this function.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A Senior Certificate (Grade 12) or NCV certificate with accounting as a passed subject. A minimum of one to two years’ relevant experience will be an added advantage.
• Other Attributes/Skills: Friendly, trustworthy and accuracy. 

DUTIES :

• The successful candidate will be expected to handle documents and information with strict confidentiality. The responsibilities of the appointee will entail the capturing of salary related transactions on PERSAL and BAS for Departmental officials, the capturing of payments of supplementary claims such as overtime, sessional allowances and advances,
• the instating of garnishee orders, the cancellation of deductions such as insurance policies, the capturing of Local and Foreign travel and subsistence claims, the checking and capturing of salary claims,
• the distribution of PERSAL Item Analysis reports to Financial Institutions and the filing of these reports on a monthly basis, the calculation and capturing of leave and lump sum payments and responding to enquiries related to this function, Filing of salary related documents. Assisting with keeping a register for salary payments and deductions. Assisting with Audit Queries concerning salary payments and deductions.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• An appropriate national senior certificate/grade 12 (Vocational) (NCV) certificate (Level 4) certificate. An appropriate bachelor’s degree/national diploma in Human Resource Management/ Public Management will be an added advantage. A minimum of one (1) to two (2) years of working experience in a Human Resource Management environment will be an added advantage.
• Knowledge of Human resources or Public Administration processes. Computer Literacy. Knowledge of Human Resource functions as well as the ability to capture data, operate computers and collate administration statistics. Basic knowledge and insight into human resource prescripts. Knowledge and understanding of PERSAL.
• Knowledge of registry duties and importance. Flexibility and teamwork. To have good interpersonal and communication skills, listening skills, and analytical skills. Be customer-orientated and client-focused. Be able to conduct him/herself ethically and accountably.
• Able to work under pressure and be able to deal with confidential information and apply good judgement. To work independently and to meet deadlines. 

DUTIES :

• Implementation of Human Resource practices i.e., Recruitment and Selection, Conditions of service- attend employee benefits.
• Serve as secretariat during selection and interview periods. Administration of Performance and Development system, Probationary periods adhered to and to assist on Pillar processes.
• Render registry services. Adhere to Government Prescripts. Assist in leave management. Coordinate and facilitate training and induction programmes. Liaise with external training providers.
• Conduct training needs analysis. Advise employees regarding career development. Assist with skills development audits. Administer Internships/Learnerships programmes.
• Facilitate needs-directed courses, seminars, and workshops. Serve as a secretary during training committee meetings. Perform other related functions as requested by the supervisor.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• The applicants must have a Senior Certificate or Grade 12 qualification, with experience in general Administration. One (1) to two (2) experience in examinations administration will be an added advantage.
• The applicants must also have the following skills: Good interpersonal and communication skills – liaising with college officials, General correspondence – extracting, compiling, recording data and responding to queries.
• Computer literacy, especially the use of MS Word and Excel Excellent record keeping, electronic and manual filing skills, multi-tasking and problem-solving skills, General Public service procurement frameworks and policies will be required. Must be able to work independently as well as in a team; as well as being willing to work overtime. 

DUTIES :

• Receive and pack examination stationery deliveries, Dispatch examination stationery to all registered examination centres. Processing of examination concessions for colleges in provinces, Registration of examination centres, monitoring of the conduct of examinations in colleges, Extract shortcomings from the tools for compilation of the National report and statistics on the examinations conducted.
• Provide administrative support to colleges regarding examination concession, registration and monitoring of examinations. Registration of all irregularities received for current examination cycle. Preparing of files for the NEAIC meeting.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4. A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in Management Assistant will be an added advantage.
• A minimum of one to two years’ relevant experience will be an added advantage. Computer Studies, Secretarial Studies, Office Management will be an added advantage.
• Proven experience in diary management, meeting coordination, document control and general office administration. Knowledge of records management, office administration procedures and basic financial administration (including petty cash and invoice processing).
• Proficiency in MS Word, Excel, PowerPoint and Outlook. Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to maintain confidentiality and professionalism. 

DUTIES :

• Provide comprehensive secretarial and administrative support to the Director. Manage the Director’s diary, schedule meetings, workshops and appointments, and coordinate travel arrangements. Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes.
• Manage records, filing systems (manual and electronic) and document safekeeping. Handle correspondence, enquiries and communication with internal and external stakeholders. Provide reception and telephone support, including visitor management.
• Assist with report compilation, data capturing and maintenance of logs and registers. Provide basic financial and personnel administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• National Senior Certificate/Grade 12/ Standard 10 or NCV Level 4. Qualified Artisan on one of the following Trades: Welder/Panel Beater/Electrician/Motor Mechanics/Building and Civil Engineering.
• Competencies and Attributes: Qualified Assessor Qualified Moderator, SACE Registration, Computer Literacy (MS Word, MS Excel, MS Power Point) Unendorsed Valid Driver’s Licence, An Experience in facilitating of skills programmes. 

DUTIES :

• Planning and organisations of lessons in the above Subject area(s). Conducting lessons and providing clarity to students.
• Conducting practical assessment task. Examination invigilation. Handle all student related administrative duties. Perform any other duties related to the post.
• Setting and Marking of Assessments tasks, processing of marks and other related duties. Carry out all other duties related to the post.

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REQUIREMENTS :

• A Senior Certificate/Grade 12/NCV Certificate Level 4. Related degree/National diploma will be an added advantage. A minimum of one to two years’ relevant experience will be an added advantage.
• The successful candidate must be adaptable, disciplined, self-confident, and able to work independently and under pressure, and work with a diverse team. Good writing, communication and interpersonal relationship skills are essential along with experience in administration.
• Ability to write minutes, draft agendas, organize venues and catering, coordinating meetings, policies acts and regulations, Computer literacy i.e. MS Word, Excel, Outlook and PowerPoint, Stakeholder engagements and Knowledge and understanding of social media. 

DUTIES :

• To assist in the work performed in the Directorate: National Human Resource Development, including co-ordination of meetings for Human Resource development Council of South Africa and its structures.
• To handle all incoming and outgoing mails and referee to the correct role players. To provide secretarial functions in board meetings and wherever the Human Resource Development Council of South Africa sits.
• To arrange and schedule seminars, meetings, and social functions and identify venues, invite role players, and organize refreshments. To record all minutes/ decisions and communicate to all relevant role players and make follow up on progress. To collect all relevant documents for meetings.
• Scrutinize documents to determine actions/information/other documents required for meetings. To keep a filling system. To compile documents, memorandums, letters and reports. To compile agendas and the minutes for meetings and workshops. To liaise with travel agencies to make travel and accommodation arrangements for members and social partners of the HRDCSA.
• To process the travel and subsistence claims. To assist the Deputy Director in the running of the office and provide support when required. Sending & retrieving emails, typing memos and submissions.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A National Diploma in Public Management or related qualification, Degree will be an added advantage. A minimum of three (3) years’ working experience in rendering administration functions and two (2) years supervisory working experience
• Good knowledge of Skills Development Act 1998, (SDA), Trade Test Regulations, Criteria and Guidelines for the implementation of Artisan Recognition of Prior Learning (ARPL).
• Knowledge of National Artisan Moderation Body (NAMB) and the Quality Council for Trades and Occupations (QCTO). Computer literacy (MS Word, Excel, Power Point). Report writing, planning, organizing, verbal and written communication skills. presentation skills, problem solving, administration, filing and time management skills. 

DUTIES :

• Recommend Trade test Registration leaves Manage PMDS for the Trade Test Registration.
• Ensure that compliant candidates are registered and confirmation of trade test date is issued.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A recognized three-year Bachelors’ degree/National Diploma in Supply Chain Management/ Purchasing Management/ Public Management/ Public Administration/ Business Management/ Logistics Management (or equivalent qualification).
• A minimum of 1-2 years’ work experience in Demand and Acquisition Management. Knowledge of the PFMA, PPPFA, SCM guidelines, Treasury Regulations, Supply Chain Framework Act, and B-BBEE Act. Insight knowledge of procurement procedures. Good interpersonal, verbal, and written communication skills. Customer relationship and change management skills.
• Ability to develop solutions to a variety of problems in line with SCM guidelines and departmental policies (decision-making) and effectively interact with stakeholders at all levels within the Department. Ability to work under pressure and meet deadlines. Analytical, planning and organising skills. A valid driver’s licence. 

DUTIES :

• Receive requisitions for goods and services. Check whether all the relevant documents are attached. Record all requisitions received in a register. Distribute as per Supply Chain Delegations of authority.
• Process requisitions for goods and services. Capture and register all requisitions on Request for Quotations (RFQ) Register. Assist end users with timeous development of the specifications/ terms of reference for sourcing of quotations.
• Assist end users with proper completion of requisitions. Source suppliers from CSD on a rotation basis and ensure compliance with demand & acquisition management principles. Coordinate briefing sessions.
• Monitor publication of terms of reference/specifications for RFQ’s. Conduct evaluation for RFQ’s with technical functionality criteria. Prepare management information, reports, statistics, and reporting on procurement to management. Supervision of staff.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A National Diploma in Public Management or related qualification, Degree will be an added advantage. A minimum of one (1) to two (2) years’ working experience in rendering administration functions and two (2) years supervisory working experience.
• Good knowledge of Skills Development Act 1998 (SDA), Trade Test Regulations, Criteria and Guidelines for the implementation of Artisan Recognition of Prior Learning (ARPL).
• Knowledge of National Artisan Moderation Body (NAMB) and the Quality Council for Trades and Occupations (QCTO). Computer literacy (MS Word, Excel, Power Point). report writing, planning, organizing, verbal and written communication skills. presentation skills, problem solving, administration, filing and time management skills. 

DUTIES :

• Recommend Trade Test Registration leaves. Manage PMDS for the Trade Test Registration. Ensure that compliant candidates are registered and confirmation of trade test date is issued. Advise qualifying, non-qualifying applicants and stakeholders with the registration processes.
• Extracting files for investigation, validation and audit queries. Attend all enquiries, these include trade test registration, trade test dates, certificates and results telephonically, walk-ins or email.
• Consolidate monthly stats and submit them to the Assistant Director for consolidation. Verify applications for the recommendation of certificates prior submitting to NAMB and Prepare invoices and submit to Supply Chain Management for processing.
• N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/ National Diploma in Transport management/Logistics or equivalent qualifications. A minimum of 1– 2 years’ experience in fleet management environment. 2 years’ relevant supervisory experience in transport management.
• Knowledge and Skills: Sound knowledge and understanding of pertinent policies related to PFMA, national Treasury Regulations, Government Motor transport Handbook Version 1 of 2019, Version 1 of 2017, Batho Pele Principles and Code of Conduct. Excellent verbal and written communication skills, problem solving and analytical skills. Computer literacy, an ability to work in a team and independent.
• Ability to work effectively and efficiently under pressure. Clientele/customer relation skills. Good interpersonal skills, decision making skills and presentation skills. A must have a valid drivers’ license. 

DUTIES :

• Ensuring day-to-day management and maintenance of fleet vehicles. Monitor daily kilometers before and after trips and ensure monthly closing of kilometers on the logbooks.
• Authorize trip itineraries/ trip authorization. Receive and certify invoices for processing monthly payments. Maintain records of driver’s licenses and trip authorization. Ensure service maintenance of vehicles. Redirect traffic fines. Pre-and-post inspections of vehicles.
• Perform other related tasks as per supervisor’s instructions and willingness to adapt to work schedule in accordance with office requirements. Supervise and monitor drivers to ensure compliance with transport policies, road traffic regulations, and organizational procedures.
• Provide general administration support services and maintain a proper filing and archive system, Management of staff Leave, PMDS and Workplans, Ensure completion of performance agreements by all employees in the unit. N.B. All shortlisted candidates will be required to complete a relevant competency exercise. 

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REQUIREMENTS :

• A recognized National Diploma in Human Resources Management or Public Management/ Administration. A minimum of One (1) to two (2) years’ working experience in Human Resource environment coupled with (2) years’ supervisory experience.
• Knowledge of HR prescripts, policies and procedures within the Public Service Knowledge of PERSAL and Smartsheet. Good communication (verbal and written), interpersonal and organisational skills, Ability to work under pressure and meet deadlines,
• Good Knowledge of Public Service Act, 1994 (as amended) Public Service Regulations, 2016, Labour Relations Act (LRA), 1995, Basic Conditions of Employment Act (BCEA), 1997, Employment Equity Act (EEA), 1998, Skills Development Act, 1998.
• Skills: Computer literacy (MS Word, Excel, Power Point). report writing, planning, organizing, verbal and written communication skills. presentation skills, problem solving, administration, filing and time management skills. 

DUTIES :

• Render effective and efficient Human Resources services, Verify payroll and respond to payroll-related queries, Process employee benefits in accordance with applicable policies and procedures, Manage employee files and ensure proper record management in line with legislative requirements,
• Oversee staff establishment processes, including appointments and maintenance of records, Administer termination of services in compliance with Public Service prescripts,
• Coordinate recruitment and selection processes, including compiling memoranda for advertisement of posts, Arrange interview logistics, including booking venues and coordinating panels Verify and manage leave transactions on the Smartsheet system, Administer and monitor leave records for staff member,
• Provide training and mentoring to junior staff ,Supervise and manage the performance of HR staff Providing monthly statistic and assist with Auditor General Queries. N.B. All shortlisted candidates will be required to complete a relevant competency exercise.