Fresh Jobs at TotalEnergies

Activities

• This position requires a highly organized and proactive Project Officer to support the Operations and Maintenance team in the Renewable Energy sector. The successful candidate will play a key role in ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets, including solar PV, storage and wind projects.

Key Responsibilities

Project Coordination & Support

• Assist in the day-to-day administration of renewable energy projects under operations.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain project documentation, schedules, trackers and O&M team action lists. 
• Assist the O&M teams with the coordination and management of O&M contractors across Hydra, SAL PV and SAL Wind.
• Implement gap analysis markers in collaboration with HQ, and each project lead, during each stage of each asset’s lifecycle.
• Coordinate interfaces between O&M contractors, site teams, Asset Management, Engineering, HSE and other internal functions.

Data Management & Reporting

• Lifecycle data collection to ensure investment durability.
• Be involved in projects from early development and construction phase.
• Support the O&M teams in collecting and managing all related data during the operational phase of each asset’s lifecycle.
• Support the preparation of monthly, quarterly, and annual O&M performance reports for internal and external stakeholders.
• Ensure data accuracy and integrity across asset management systems.
• Maintain accurate records of Maintain accurate records of outages, defects, work orders, incidents, performance improvement plans, corrective actions and other deliverables from the O&M Contractors.
• Support reporting to Asset Management, Management, Shareholders and other stakeholders.

Compliance & Documentation

• Maintain up-to-date records of O&M contracts, permits, warranties, procedures, manuals and compliance documentation.
• Assist in ensuring compliance with regulatory, environmental, HSE and technical requirements.
• Support environmental and social compliance monitoring in line with O&M contract requirements.
• Maintain operational readiness and handover trackers for SAL PV and SAL Wind, including documentation, training, spares, warranties, systems and outstanding works.
• Implement the predetermined methods to store these documents, considering the applicable legal and internal requirements.

Stakeholder Engagement and Contractor Management

• Liaise Liaise with internal teams including Asset Management, Engineering, Finance, Legal, Procurement and HSE. 
• Support communication and coordination with O&M contractors, OEMs and other service providers. 
• Assist the O&M teams in tracking contractor obligations, deliverables, actions, reports and due dates. 
• Follow up on overdue actions, incomplete submissions and outstanding close-out evidence, and escalate material delays to the Head of O&M and O&M Managers
• Assist in liaising with offtakers, lenders, landowners, local communities, and other external stakeholders when required. 
• Participate in site visits, inspections, audits and operational readiness reviews to the extent required. 

Financial & Administrative Support

• Track operational budgets and assist in reviewing O&M Contractor and service provider invoices.
• Support contract administration, including O&M agreements, OEM agreements and land leases.
• Assist with variations and contractor correspondence, as well as warranty processes.
• Manage document control and filing systems in Share Point
• Support procurement processes, including purchase orders and invoice tracking.
• Assist with onboarding of new team members and contractors
• Any other tasks and responsibilities that may be reasonably required from this position

Candidate Profile
Qualifications & Experience:

• Diploma or degree in Project Administration, Project Management, or a related field.
• 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy or O&M is a strong advantage.

Skills & Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Technically astute, particularly in MS Teams, SharePoint, OneDrive, and MS Office Suite (Excel, Word, PowerPoint).
• CoPilot applications (willing to learn)
• Experience with document control tools (e.g. New Prodom)
• Experience with project management tools (e.g., MS Project, Primavera, SAP or similar) is a plus.
• Attention to detail and ability to manage multiple priorities.
• Team player with a proactive and solution-oriented mindset.

Desirable attributes

• Diligence, determination, resilience and agility.

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Activities

• This is a skilled position requiring overall responsibility for maximising stakeholder value of the assets from both technical and financial perspectives, including identifying and driving financial engineering and other commercial and technical optimisation initiatives throughout all stages of the project development lifecycle. 

Key Responsibilities

• Assume ultimate responsibility and accountability for SPV asset management, overseeing activities from financial close throughout the PPA tenure.
• Define and optimise asset operations strategy.
• Ensure that risks are managed effectively at the transition of each ‘stage-gate’.
• Monitor and drive both financial and operational performance to ensure optimal project outcomes.
• Measure and ensure that projects are delivering returns as forecasted.
• Draw upon, support and oversee the activities of other teams in each phase.
• Assess operational performance and identify areas for enhanced performance, through minimising downtime, conducting root cause analyses
• Work with the key delivery partners to ensure that value is protected, risks managed, and
•  contractual obligations are fulfilled.
• Take charge of driving profits through strategic initiatives such as refinancing, plant performance improvements, and other optimizations.
• Embed a culture of managing each asset with an enterprise-wide view of the project agreements.
• Overall project stakeholder liaison : Acts as primary interface and manage key stakeholder relations including Department of Mineral Resources and Energy, Eskom, NERSA, private off-takers, lenders (inlcuding LTA, LLA and LIA), shareholders, project advisors (technical, legal and otherwise) and local government, and TotalEnergies’ Assets and Countries division on behalf of the projects.
• Reporting : Manage and where required, compile stakeholder report distributions so as to ensure compliance with the requirements of the project agreements (e.g. finance agreements, AMA, PPA, IA, etc.).
• Contract management : administer and ensure compliance with the terms and governance of all project and finance agreements, as well as TTE standards.
• Manage and support the social investment program including meeting each assets Enterprise Development and Socio-Economic Development obligations.
• Administer all project financing agreements, including monitoring payments, handling loan disbursement, and equity contributions.
• Facilitate the identification, development, and implementation of improvements in business processes.
• Financial modelling : Develop and maintain operational model, implement optimisation strategies 
• Monitor project-level profit & loss (P&L), cash flows, and conducting analyses of annual budget deviation.
• Manage project insurance activities.
• Ensure the company is appropriately organized and staffed as necessary to achieve the approved strategy.
• Lead and manage the asset management team.
• Develop, implement and monitor the risk management framework within each asset.
• Ensure lessons learnt is collated and fed back to optimise projects in development.
• Ensure the integrity of all public disclosures by the company.
• Provide the necessary inputs as and when required for Total Energies Long Term Plan (LTP)
• Maintain a strong link with TotalEnergies Assets and Countries division for project updates, tool evolution and gloabl lessons learnt.
• To effectively manage and minimise HSE risk within your area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• The promotion of a safe working environment and positively contributing to the company's HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within your area of responsibility

General Asset Management Tasks (non-exhaustive) 

• Formulate a structured set of asset management tools based on the requirements for each project asset. 
• Monitor and drive solar and wind and BESS project operational performance by working closely with our O&M contractors to ensure plants meets the base case p50 production expected.
•  (EPC (post COD), PPAs, IAs, Lease, CTA, O&M, etc.).
• Produce monthly/quarterly/annual management and plant performance reports.
• Prepare quarterly board packs and host board meetings.
• Prepare annual plans and budgets.
• Project manage plant retrofits/upgrades/optimizations to improve overall plant performance.
• Manage all warranties, guarantees and other project security packages to ensure project risk and exposure levels are maintained and execute claims as required.
• Insurance policy management, procurement, and timely renewal of policies.
• Complete post-EPC close out activities in accordance with the relevant EPC contracts.
• To the extent necessary, review weekly progress reports to identify issues and take corrective action to remedy issues.
• Management of SPV during construction, including all utilization requests under the project financing agreements.

Candidate Profile

• Engineering of Finance degree with advanced project finance knowledge.
• Minimum 5-10 years strong and proven commercial experience in a South African IPP asset management environment.
• Must have spent a minimum of three years at the same employer in a similar managerial role.
• Proven track record of leading a high-performance operational and diverse teams.
• Evidence of managing stakeholder relationships at this level required with senior relationships in the REIPPPP industry (e.g. IPP office, lenders, etc.)
• Reporting experience to various Boards of Project Companies is an essential requirement.
• Knowledge and understanding of the OHS Act.
• Knowledge and application of relevant compliance requirements with complex contractual entities.
• Requires an organised approach to working, task prioritisation and time management.
• Detail oriented, with an ability to establish and follow processes.
• Understanding of Wind, PV and BESS operations, and the key commercial and business drivers.
• MS Office applications (Word, Excel, Outlook, Teams, SharePoint, OneDrive).
• Willingness to travel.
• Ownership mentality