Secretary to the Head of Business: Exact at TFG (The Foschini Group)

About the job

We are looking for a professional, experienced individual to fill the position of Secretary. The successful incumbent will be responsible for providing support to the Head of Business within The Exact Division.

Responsibilities:

• Provide secretarial and administrative support to the Head of Business
• Diary Management
• Devising and maintaining office systems, including data management and filing
• Maintains confidentiality of information
• Coordinating and compiling all executive and management reports
• Preparation of monthly management presentation slides
• Arrange local and international travel arrangements
• Liaison with internal and external business partners at all levels
• Coordinating meetings and functions, including venues and catering
• Perform adhoc functions for the Head of Business
• Submit travel documentation and claims timeously
• Capture trip requisitions, currency , hotel and car booking on SAP

Requirements:

• Matric
• A minimum of 5 years Secretarial experience at the same or similar level (Essential)

Competencies and behaviours for success:

• High degree of Professionalism
• Excellent verbal and written communication skills
• Good interpersonal skills
• Strong planning, organising and coordinating ability
• Excellent attention to detail and a high level of accuracy
• High level of ownership and independence
• The ability to handle pressure in a constantly changing and challenging environment
• The ability to handle highly confidential matters
• Excellent working knowledge of MS office
• Excellent problem solving skills
• Assertiveness
• The ability to multi-task and prioritise