Seeds Coordinator - Bethlehem at Syngenta

Role purpose

• QMS management for Seeds R&D
• Regulatory support, Variety registration management:  PBR, VL, Table 8
• Pre- Breeding support
• Import & export co-ordination

Accountabilities

• Close communication with cross functioning internal departments, third party importer/exporters; DALRRD; clearance and customs agencies;
• Evaluate and apply all new customs-related requirements on an ongoing basis;
• Obtain all relevant certification documents;
• Prepare documents and forms to move goods efficiently through import and export steps and procedures;
• Assist to obtain all required import permits and export licenses for all processes;
• Check and coordinate with departments to establish an efficient import/export classification and prepare a shipping schedule;
• Administer all freight logistics;
• Provide an optimal level of support and resolve all shipment issues;
• Track all import shipments and export shipments on weekly basis and forward weekly updates to relevant departments;
• Evaluate all items for import and ensure accuracy in all values and collaborate with customs brokers to provide clearance of all imports and maintain required documents;
• Prepare all export documentation and relevant certificates of conformance and other certificates that will be required by departments and destination customs authorities;
• Co-ordinate all pre-shipment inspections of all outgoing cargo;
• Perform audits on all import and export files regularly;
• Perform all record-keeping processes and maintain records of all entries and interactive database internally
• Monitor and provide a response to all customs inquiries and requests and obtain required product certifications for all export and import products for customs clearance;
• Review invoicing and related documents to ensure shipping, handling, storage charges, and customs fees are billed correctly;
• Execute different courses of action in general by instructions given by functioning departments.
• Breeding support:  Execute breeding projects in the tunnel and general tunnel management
• Manage R&D quality documents in Reliance/ Quality Management System 
• Creating work instructions, procedures, training and auditing responsibilities

Qualifications

Knowledge, Experience & Capabilities

• Critical qualification
• A qualification in Agriculture or equivalent
• Minimum 3 years’ experience in similar role
• Computer literacy 
• Highly proficient in written and verbal English
• Import and export experience desirable 
• Multinational exposure advantageous

Critical knowledge & Experience

• Technical understanding of Social Network design and functionality
• Office Administration
• Fully bilingual 
• Advanced Excel and Powerpoint

Critical Skills 

• Excellent communication skills
• Microsoft Office package 
• Organisational skills
• Event planning, coordination and management 
• People Skills
• Project management skills
• Team orientation 
• Creative and analytical thinking