Senior Admin Officer: Processing Services at Gauteng Department of Roads and Transport

Requirements :

• NQF level 6/7 in Public Management/ Public Administration/ Transport Management. 2-3 years’ experience in the Public Transport environment. Knowledge and skills: GPDRT policies and procedures; relevant legislation which include the NLTA, the NLTA Amendment Act and Public Service Regulations. Finance and HR matters. Planning and organising. Computer literacy. Good interpersonal skills. Problem solving and decision-making skills. Sound communication skills, oral and written. Planning and good organising skills. Pro-active and can work independently and as a team. Customer focused, good telephone etiquette and problem-solving ability.

Duties :

• Receive applications from the cashier counter. Verify all applications received against list and sign off the list applications. Verify that all applications to admin clerks for processing. Confirm that applications are registered. Identify applications with issues and resolve the issues. Confirm that applications received and processed are recorded electronically on a weekly basis for record keeping and auditing purposes. Verify that information on applications and supporting documents are complete and captured accurately. Confirm that applications are prepared for Government gazette publication. Verify that applications are advertised internally and externally as required by the NLTA no.5 of 2009. Get quotation from Government Printing Works by filling in Z95 form.
• Check that the requested quotes and invoices are received for applications in the Government Printing Works. Retrieve information to be Gazetted from Operating License Administration (OLAS). Confirmation of the budget for the gazette and submit the gazette to Government Printing Works. Check whether the publication is complete correctly. Facilitate the preparation of applications for consideration by the Provincial Regulatory Entity. Coordinate with municipalities on concurrencies and advise applicants on outcomes. Facilitate Human Resource Development of employees. Supervise staff and leave administration. Provide coaching, disciplinary and mentoring of staff to improve performance. Enhance and maintain employee motivation. Assign tasks and monitor performance of employees.