Senior Administrator at Marvel Placement Consultant

Senior Administrator

• Our client in the construction industry is seeking an experienced and detail-oriented Senior Administrator to join their team in Edenvale, Johannesburg. The ideal candidate will have a minimum of 5 years of experience in a similar administrative role. The Senior Administrator will play a key role in supporting the company's operations, ensuring that all administrative functions are carried out efficiently and effectively.

Minimum Requirements:

• Matric.
• Own vehicle and valid Driver’s License.
• Proficiency in Microsoft Word, Excel, and Outlook (Intermediate Level).
• Familiarity with BuildSmart, Infinity or ERS Bio.
• 5 years working experience as an Administrator.

 Roles and Responsibilities:
Administration:

• Manage creditors, including processing and reconciling credit card statements.
• Issue purchase orders and ensure accurate documentation.
• Add supplier bills to QuickBooks and follow up on any outstanding documentation.
• Negotiate better prices and payment terms with suppliers.
• Facilitate and manage credit applications with suppliers.

Payment Management:

• Reconcile supplier account statements and manage the addition of supplier bills in QuickBooks.
• Oversee cash withdrawal and reimbursement processes, ensuring accuracy before processing payments.
• Ensure all invoices and reimbursements are correct and that payment terms are met.
• Prepare and submit payment sheets to the Office Manager for processing, adhering to deadlines.
• Manage petty cash, ensuring monthly reconciliation with dual sign-off.

Construction-Related:

• Coordinate site set-up arrangements and send drawings for printing.
• Obtain all required client documentation as listed on Infinity.
• Assist with NHBRC company registration and site enrolment.

Fleet Management:

• Distribute vehicle check sheets to drivers and arrange vehicle services/roadworthy tests.
• Procure maintenance items, complete license renewal documentation, and handle insurance claims.
• Monitor vehicle tracking systems and compile monthly fleet reports.

Human Resources:

• Manage leave applications and trackers.
• Process casual labour and fortnight wages for payment.
• Monitor the ERS Bio clock-in system, checking daily for errors.

General Administration:

• Respond to emails and calls promptly, managing queries and deadlines efficiently.
• Address IT queries and manage company communication media.
• Handle the ordering of printed media (e.g., brochures, business cards) and office supplies.
• Organise expos, events, and open days as needed.
• Ensure the timely ordering of stationery, health and safety supplies, and other office essentials.