Senior Buyer – Supply Chain Management at Agricultural Research Council

Job Description

Transaction Processing and Compliance:

• Requisition Oversight - Manage requisitions to ensure alignment with client needs, compliance with regulations, and timely processing.
• Effective Sourcing and Ordering - Efficiently source quotations, manage responses, and process orders while maintaining cost-effectiveness.
• Supplier and Product Compliance - Ensure approvals, especially for single-source and capital items, in accordance with relevant regulations.
• Regulatory Adherence - Strictly comply with SCM policies, the PFMA, treasury regulations, PPPFA, and other procurement related legislation and promptly address irregularities.
• Value-based Procurement - Handle requisitions based on their value, including issuing RFQs and conducting pre-screening as required.
• Purchase Order Management - Proficiently manage and amend purchase orders for accuracy and compliance, with continuous monitoring of requisition progress.
• Internal Control Compliance - Ensure internal control compliance with ARC policies and relevant legislation.
• Direct Support for Research - Act in direct support of the research function.
• Co-ordinate tender process - Specifications, advertising, evaluation and awarding.

Handling Queries and Reports:

• Requisition and Challenge Reporting - Regularly report on outstanding requisitions and challenges faced, providing detailed reasons for delays.
• Irregular Expenditure Reporting - Report irregular expenditure immediately with the necessary documentation and rationale.
• Progress Reporting - Provide monthly progress reports for procurement activities, Including capital items and facility projects.
• Document Management - Efficiently scan and file purchase orders, ensuring accurate records and accessibility.

Attendance of Meetings:

• Bid Adjudication Meeting Participation - Actively participate in Bid Adjudication Meetings and contribute to procurement decisions and evaluations.
• Supplier Sourcing and Risk Management - Source and evaluate relevant suppliers from the central database, and ensure risks related to procurement management are addressed.
• Supplier Follow-up - Follow up on unpaid suppliers and ensure invoices are settled within 30 days.

Job Requirements

• National Diploma in Supply Chain Management/ Procurement / Logistics, Purchasing / Public Administration or related field.
• B Degree will be an added advantage.
• 3-year experience as a Buyer or equivalent position.
• Experience in a research environment in general will be an added advantage.
• Proficiency in MS Office Suite.
• Good communication skills (written & verbal).
• The ability to establish & maintain working relationship with others.
• Knowledge of PFMA, PPPFA Act, Treasury Regulations, PPP2022 and other relevant legislation.
• Valid SA driver’s license will be an added advantage.

CLOSING DATE FOR APPLICATIONS:  20 MARCH 2026