Senior Contracts Engineer at MECS (Pty) Ltd

My Client is looking for a Senior Contracts Engineer to provide expertise and practical assistance to all assigned sponsoring / End=user departments of the corporaton in all tendering / contractual matters from inception of project till close-out oc contracts.

ACCOUNTABILITIES:-

• Review and advice on SOR’s and PIN’s (as applicable) at the inception of project considering the best practice in tendering and contracting strategy. Prepare pre-qualification documents, invitations and evaluation criteria in consultation with Sponsoring Department and render expert advice in short listing potential bidders. Suggest most appropriate Tendering process, i.e. Open or Classified or Single source and also most appropriate bidding process, i.e. Two bid or Two stage bidding system. Prepare Tender Plan submissions along with Tender strategy for Public / Classified Tenders, Classified Tenders or Direct Selection.
• Review and comment on the Scopes of Work/Services, and identify contractual gaps, unlimited liabilities, impossible requirements, including the verification of the completeness of the technical information supplied and discuss it as appropriate with SD. Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document. Identify and prepare the most suitable pricing mechanism for a given Scopes of Work/Services, strictly as per Scope of Work/ Services.
• Ensure risk assessments are adequately identified and risk mitigation measures are addressed and managed as far as practicable in the Tender document. Considering the various risks for the project including HSE Risk Management Guidelines.
• Review and track the queries from Tenderers during bidding phase. Review the response of the technical queries prepared by SD and prepare responses of unpriced commercial queries thus ensuring quality and timely issuance of the Tender Bulletins. Participate in mid-tender meeting and site visits. Participate in mid-tender meeting, site visits and face to face discussion with the Tenderers.
• Involve thoroughly during technical evaluation of the bids, especially for commercial and contractual compliances and if there are any gap, prepare clarifications required. Address various issues concerning deviations to General Conditions of Contract, technical and unpriced commercial deviation and ensure each of such issues are responded through Tender Clarification. Coordinate closely with the Technical Evaluation team in order to ensure that each and every issues under the Technical proposal submitted by Tenderers which require clarification are addressed in a timely manner until the bids are fully or substantially compliant to the Tender requirement. Prepare Technical Evaluation report for review by the other evaluation committee members.
• Lead the Commercial evaluation, analyse the commercial proposal and prepare the Commercial Tabulation and Evaluation Report, convene meeting with the Commercial Evaluation Team members and ensure that it is submitted to the concerned Tenders Committee on a timely manner.
• Ensure that both Technical and Commercial Evaluation are conducted in a fair and ethical manner and are consistent with the terms and conditions of Tenders, Companys Policies and Guidelines and the evaluation criteria apply equitably to all received bids.
• Coordinate with SD proactively immediately after Commercial Evaluation Report & Award Plan submission for necessary inputs for the Letter of Acceptance of Tender and Award of Contract (LOA) and ensure its timely issuance to the Selected Tenderer. Having issued the LOA, commence preparation of the Contract document, ensuring that all changes through Tender Bulletins/ Tender Clarifications are incorporated in the Contract document. Initiate review process of the draft Contract document, finalise it with inputs, if any form other concerned Departments and issue the Draft Contract for review and execution by the Contractor.
• Continue to support the SD / End User in day to day execution of the Contract in all correspondences, as and when required. Change Management Process is an important area and Senior Contract Engineer has to critically contribute towards minimisation of the changes by critical review of all Changes proposed by either Parties (Contractor or Company If changes proposed are found admissible, provide advice and support to SDs for finalising the preparation and issuance of the Change Requests (CRs) to the Contractor for their proposal. Review and evaluate the CR proposals and provide practical assistance in the completion of evaluation of the CR proposals and prepare the necessary submissions to concerned Tenders Committees, for timely award of Variations/Amendments based on Company RPWA and IP-CN procedures. Provide advise regarding mitigations of Contractor’s claims
• Ensure the Close-out process is initiated by SD on a timely manner and review the Completion Certificates (CC), Statement of Final Accounts (SFA), Close out Report (COR) and Discharge Certificate (DC).

QUALIFICATIONS:-

• BSc in Engineering discipline or Quantity Surveying...., although a qualification in Engineering is preferred.
• 10 Years multi disciplinary experience in project execution, including minimum 5 Years in an oil & gas industry or with major industrial structures with main focus on preparation / evaluation / negotiation of tenders/contracts of high and medium scale projects with complexity and diversity
• Possession of sound knowledge of contracts law is desirable