Senior Executive Assistant - Roodepoort at Fidelity Services Group

Job Description
A vacancy exists for a Senior Executive Personal Assistant for the office of the Group CEO. The main purpose of the position is to share the responsibility of providing co-ordination, administrative and secretarial support to the CEO within the Head Office environment.  Specific shared duties include but are not limited to: Handling of all correspondence, Office Administration, Travel Arrangements, Appointments and Diary co-ordination, Function bookings and Co-ordination of specific events.  

Key Performance Areas: (not totally inclusive):

• Co-ordination of appointments and diary management.
• Brand co-ordination and liaison to maintain specific branding protocols.
• Minute taking at selected meetings and engagements.
• Co-ordination of electronic mail, correspondence and written communication.
• Maintaining of strict confidential protocols regarding correspondence and communication.
• Screening of telephone calls and taking of messages.
• Organising travel arrangements – flights, accommodation and transport.
• Typing of documents, reports and preparation of presentations.
• Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.
• Co-ordination and liaison of client engagements and events.
• Liaising at different levels of the Group and act as Ambassador of the CEO’s office.
• Consolidate management information and reports.
• Organising workshops & functions.
• Compiling weekly and monthly reports.
• General administrative duties.

Skills Required: (Add skills per requirement)

• Grade 12/Matric Certificate
• Post school Secretarial or Executive Assistant Diploma / Degree.
• At least 5 Years’ experience as an Executive Secretary to Senior Management.
• Valid driver’s license.
• Clear criminal record.
• Advanced Excel, MS Word and Power Point proficiency.
• Knowledge of the SAP and e-Payroll systems are beneficial.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Must have own transport and able to travel nationally, as and when required and work extensive hours.

Other personality attributes:

• Ability to maintain confidentiality and handle office maters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Assertiveness.
• Initiative skills.
• Time Management skills.

Core Competencies:

• Attention to detail
• Team player
• Self-development
• Good communication skills
• Self-motivated
• Independent operator