Senior Export Coordinator - Cape Town HQ at PepsiCo

Responsibilities

Accountabilities:

• Specify and obtain the necessary export documentation according to a specific country/continent’s requirements.
• Liaison with freight forwarder regarding formats and requirement of export documentation and timeous delivery thereof
• Check the accuracy and completeness of export documentation for each shipment.
• Processing of documents for all local and across border trucks and sea freight cargo.
• Ensure that documents are couriered to the relevant party on a timeous basis (customer, financial institutions)
• Update monthly marine insurance schedule
• Maintain and update daily loadings file
• Follow up on outstanding documentation
• Forwarding of documents to customers via DHL
• Working with Letter of Credit and Bank Collection clients’ documents
•  Obtain the required COA’s (Certificate of Analysis) and COC’s (Certificate of Conformance) from the Technical Department for a required customer on a timeous basis.
• Ensure that documents are couriered to the relevant party on a timeous basis (customer, financial institution)
• Submission of final documents to various inspection companies
• Update of loadings file with invoicing / billing of containers loaded the previous day.
• Filing of export documentation in the specified format within specified time frame
• Liaison with financial institutions (bank) regarding letters of credit and bank collections
• Notify relevant parties via email & update loadings with detail of L/C’s received.
• Accurate and timeous issuance of marine insurance certificates for applicable shipments
• Update the monthly marine insurance schedule.
• Determine accuracy, validity and completeness of all export freight forwarder and courier expense s and the authorization thereof.
• Assist the Financial Manager: Export with functions as assigned.
• Perform certain internal control functions as assigned by the Financial Manager: Export
• Stock in Transit report update and daily tracking’s to determine final invoice date as per customer Incoterm internal invoice date as per customer Incoterm fulfillment.

Qualifications

• 3-year Tertiary Qualification
• Computer literacy in MS Office & SAP                                                      
• Good communication skills
• 3 – 5 Years’ Experience in the supply chain field (preferably exports Road, Ocean and Air Freight
• Administration - Distribution / Warehousing experience
• People Management Skills
• Export/Imports Experience