Senior Faculty Officer (AD.08) at University of the Witwatersrand

Brief Description

• The successful candidate will report to the Deputy Faculty Registrar: Undergraduate within the Faculty of Health Sciences, which is committed to leveraging innovative technologies to enhance undergraduate student administrative processes. This role is ideal for self-motivated individuals who are passionate about providing high-quality customer service and have a strong attention to detail.

Qualifications and experience:

• A minimum of a Bachelors’ degree, or equivalent, NQF Level 07, with a minimum of 5 years relevant student academic administration experience in a university environment.

 The appropriate candidate will have:

• High levels of computer literacy, be proficient in Microsoft Office/365. Experience in using the Student Information Management System (SIMS), would be an advantage.
• Understanding of University environment: especially faculty administration, policies and procedures
• Good communication skills (verbal and written) and be responsive to enquiries
• Attention to detail, with the ability to identify, analyse and solve problems
• Demonstrated evidence of good interpersonal relationships and the ability to work within a team
• Ability to work under pressure on multiple tasks, working to tight deadlines
• Good time management, planning- and implementation skills
• The ability to make policy driven and informed decisions

Responsibilities:

• Management of admissions processes (enquiries, applications, selection) for undergraduate degree programmes. Management of Admissions Processes (Graduate Entry Medical Programme (GEMP) and the Bachelor of Clinical Medical Practice (BCMP) Programmes.
• Management of academic registration (annual system testing, communication, online- and manual registration, curriculum advisement, quality assurance)
• Coordinate all logistical, operational, and financial aspects of the WAPT, liaising with academic and administrative stakeholders to ensure a smooth testing process, accurate result communication, and comprehensive reporting.
• Oversee the registration and integration of Cuban-trained medical students, ensuring effective coordination with the Fees Office, Family Medicine, and other departments for seamless processing, support, and stipend administration.
• Student Records Management (maintenance and data integrity)
• Examination (pre- and post, Board of Examiners’ meetings) processes
• Graduation (assistance with preparation for graduation, compiling the Hippocratic Oath Book, ordering academic transcripts, and verifying certificates)
• Servicing Faculty Standing Committees / Working Groups
• Supervision of staff

Closing date: 15 March 2026