Senior Finance Assistant at Vito Solutions

JOB OVERVIEW:

• We are looking for an experienced Senior Finance Assistant (Procurement) to support our evolution of the finance team and business growth. Partnering with various departments across the Company, and reporting to the CFO, the candidate must demonstrate a strong ability to problem solve, be a self-starter, and own the end-to-end process of procurement and vendor management. You will work closely with the business managers to build departmental budget trackers, identify process improvement and own the procurement process across the departments working with vendors across the globe.

DESCRIPTION OF POSITION:

• Own the internal departmental budget procurement process
• Working with department heads to standardize the procurement process
• Drive the internal feedback process
• Constantly look for innovative ways to automate the internal and external procurement process.
• Ensuring the procurement data aligns with the Financial department data
• Provide regular & ad-hoc internal business reports on departmental spending trends and issues
• Assisting with existing and new vendor engagements - commercials, contracts, and processes.
• Communicating & working with the business departments to drive the procurement of services from our vendors and understand the status/timeline of delivery of services.
• Partner closely with the business to support their sourcing decisions and vendor partnerships for scale and cost efficiencies, and to ensure a diverse and sustainably focused supplier chain to keep pace with the evolving needs of our business.
• Ongoing engagement & partnering with businesses, ensuring strong two-way communication of finance requirements from the business and a strong understanding of the link between operational drivers and business performance.

KNOWLEDGE AND SKILLS:

• Excellent administrative and time management skills
• Advanced Excel and Database skills (Smartsheet experience preferable)
• Ability to demonstrate logical thinking with strong attention to detail
• Ability to cultivate strong cross-functional relationships and communicate effectively with team members and business partners
• Understanding and capable of developing flexible structures and effective processes
• The ability to manage multiple projects to implement processes and procedures throughout the company.
• Able to work unsupervised and outside the defined scope of the role.
• Demonstrate commitment and initiative to seek out creative solutions to continually improve processes and ways of working.
• Strong business awareness that will enable anticipation & early identification and resolution of issues on a proactive basis.

QUALIFICATIONS REQUIRED:

• Bachelor's degree in a numerically focused subject

EXPERIENCE REQUIRED:

• 5+ years of relevant finance, commercial, and vendor management experience, preferably at a software company
• Experience with procurement and vendor management process
• Experience working at a global organization working with different time zones
• Experience working at a software company (between 100-200 employees)Relationship builder

ADDITIONAL REQUIREMENTS:

• Preferably hold a valid driver's license and passport
• You must have the legal right to work in South Africa